Agmt19 MOU San Mateo County Firefighters International Association of Fire Fighters Local 2400

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communications having to do with official Union business, such as time and place of meetings. Posted material will not violate the law or City policies, including policies prohibiting harassment and discrimination, and laws prohibiting public agencies from supporting candidates for public office or ballot measures. The City reserves the right to remove from City bulletin boards any material that violates the law or City policies. All posted material shall bear the identity of the sponsor, shall be neatly displayed and shall be removed when no longer timely. 3.5 Use of City Facilities City employees or the Union or their representatives may, in accordance with established City policies, be granted the use of City facilities for meetings of City employees provided space is available. The use of City equipment other than items normally used in the conduct of business meetings, such as desks, chairs, and whiteboards, is strictly prohibited unless written approval is received in advance from the City, the presence of such equipment in approved City facilities notwithstanding. 3.6 Advance Notice Except in cases of emergency, reasonable advance written notice shall be given to the Union if affected by any creation of or change to an ordinance, rule, resolution or regulation within the scope of representation proposed to be adopted by the City Council, by any board or commission of the City, or by any department, and the Union shall be given the opportunity to meet with such body prior to adoption. In cases of emergency when the City management determines that an ordinance, rule, resolution or regulation must be adopted immediately without prior notice or meeting with the Union, City management shall provide such notice and opportunity to meet at the earliest practical time following the adoption of each ordinance, rule, resolution or regulation. Two (2) copies of such notice shall be sent to the District Vice President and one (1) copy shall be sent to the President of Local 2400. 3.7 Access to Work Locations Reasonable access to employee work locations shall be granted to officers of the Union and their officially designated representatives, for the purpose of processing grievances or contacting members of the Union concerning business within the scope of representation. Such officers or representatives shall not enter any work location without the consent of the City Manager or his/her designated representative or Fire Chief. Prearrangement for routine contact may be made by agreement between the Union and the department head, and when made, shall continue until revoked. Access shall be restricted so as not to interfere with the normal operations of the