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department or with established safety or security requirements. Solicitation of <br />membership and activities concerned with the internal management of the Union, <br />such as collecting dues, holding membership meetings, campaigning for office, <br />conducting elections and distributing literature shall not be conducted during <br />working hours unless approved in advance by the City Manager or his/her <br />designated representative or the Fire Chief. <br />3.8 Availability of Data <br />The City will make available to employee organizations such non -confidential <br />information pertaining to employment relations as is contained in the public <br />records of the agency, subject to the limitations and conditions set forth in <br />Resolution and Government Code Sections 6250-6260. <br />Such information shall be made available during regular office hours in <br />accordance with the City's rules and procedures for making public records <br />available and after payment of reasonable costs, where applicable. <br />Information which shall be made available to employee organizations includes <br />regularly published data covering subjects under discussion. <br />Nothing in this rule shall be construed to require disclosure of records that are: <br />1. Personnel, medical and similar files, the disclosure of which <br />constitute an unwarranted invasion of personal privacy or which are <br />contrary to merit system principles; <br />2. Working papers or memoranda which are not retained in the ordinary <br />course of business or any records where the public interest served <br />by not making the records available clearly outweighs the public <br />interest served by disclosure of the records; <br />3. Records pertaining to pending litigations to which the City is a <br />party, or to claims or appeals which have not been settled; or <br />4. Requiring the City to do research for an inquirer or to do <br />programming or assemble data in a manner other than that usually <br />done by the agency. <br />SECTION 4 — CITY RIGHTS <br />To insure that the City is able to carry out its constitutional, chartered and statutory <br />functions and responsibilities, nothing contained herein shall be construed to require the <br />City to meet and confer on matters which are solely a function of management, including <br />the right to direct the work force; to select and determine the number and types of <br />employees required; to determine the content of job classifications; to hire, transfer, <br />promote, suspend, discipline and discharge employees; to assign work to employees in <br />