AgdaPkt 2019-09-09 Joint SA PFA - Laserfiche WebLink

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6.C. - Page 20 of 33 (xiii) Assist CITY with public outreach. The PM's services relating to Project communications shall utilize forms, processes and other measures implemented by the CITY in connection with construction of the Project, including without limitation, the document control management system implemented by the CITY for the Project. If there is no system, PM shall devise a document control management system, with CITY's approval. 3.2 Construction Phase Meetings and Conferences. The PM shall conduct meetings and conferences during the Construction Phase of the Project. Where PM chairs the meetings, PM shall prepare agendas and keep meeting minutes. Where others chair the meetings, PM shall ensure that agendas and meeting minutes are obtained. Minutes shall be provided within two (2) working days of the meeting. 3.2.1 Pre -Construction Conference. The PM shall conduct a Pre -Construction Conference after award of the construction contract and prior to commencing the construction atthe siteto address matters relating to: (i) scope and other requirements of the Project; (ii) the schedule for completion of the Project; (iii) administrative matters, including the submission and processing of payment requests, requests for information, submittals and other similar matters; (iv) prevailing wage rates, certified payroll records and other matters relating to the employment of labor; (v) test and inspection requirements; and, (vi) other matters relating to the Project. 3.2.2 Weekly Construction Meetings. During construction of the Project, the PM shall conduct Weekly Construction Meetings on a weekly basis. The Weekly Construction Meetings shall address at leastthefollowing: (i) Project progress schedule reviews, updates and look-aheads; (ii) outstanding and open matters from prior construction conferences; (iii) coordination of installation activities; and, (iv) other matters relating tothe construction of the Project. 3.2.3 Other Construction Meetings. As required by the circumstances of construction of the Project, the PM shall call and conduct other construction meetings to address matters not subject to the agenda or subject matter of Weekly Construction Meetings. 3.2.4 Meeting Minutes. The PM shall maintain and issue minutes of Construction Phase Meetings to the Contractor, the CITY, the Architect, and others as directed or authorized by the CITY. The PM shall, within two (2) days after the completion REV: 08-28-19 PR ATTY/AGR.2019.216/Gilbane (Page 17 of 30)