Agmt19 Gilbane Building Company - Laserfiche WebLink

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the CITY for review and acceptance. The PM shall modify the bid and/or contract documents for the Project as necessary to obtain the CITY's acceptance of the entiretyofthe bid documentsforthe Project. 2.2 Authority to Bid. The PM shall review approvals theretofore obtained by or on behalf of the CITY relating to authority of the CITY to engage in bidding the Project for construction. The PM shall confirm to the CITY the authority of the CITY to engage in the bidding process for construction of the Project; if there are limitations to the CITY's authority to bid the Project the PM shall advise the CITY of the same and assist the CITY in removing such limitations. 2.3 Advertisements. The PM shall assist the CITY in development of the Notice to Contractors, advertisement. Issuance of the Notice to Contractors and placement of the bidding advertisement will be by the CITY. The PM shall also make recommendations to the CITY for placement of notices and issuance of other communications for the purpose of publicizing the availability of the Project for bidding by Contractors. The PM shall assist the CITY in placing such notices and issuing communications for such purposes. 2.4 Contractor Outreach. The PM shall, by all appropriate means of communication, advise Contractors of the availability of the Project for bidding. The PM shall endeavor to maximize the participation of qualified Contractors. The PM shall maintain a log of contacts made in the form of a spreadsheet. Detailed communication records transmitted to/received from potential bidders std be available for review and/or reproduction bythe CITY upon request. 2.5 Project Team Communication and Document Control Process During Bid. The CITY will contract with a reprographics company for managing and completing distribution of bid and contract documents and addenda issued during the bidding of the Project to prospective bidders. The PM shall manage the bid and communication process including oversight of the CITY retained reprographics company and logistical support/coordination of the delivery of materials from the CITY or others to the reprographics company and the reprographic company's dissemination of bid documents, contract documents and addenda to prospective bidders for the Project. The PM shall establish a system for dissemination of bid documents to Contractors and for maintaining records of the identities/addresses/telephone-fax numbers/email addresses of the Contractors who have obtained bid documents for the Project. All such records shall be available to the CITY for review, inspection and/or reproduction upon request of the CITY. PM is responsible for ensuring that the bid and contract documents for the Project are submitted to the CITY retained reprographics company before the date of the first advertisement for bidding the Project. 2.6 Pre -Bid Conference(s). The PM shall conduct pre-bid conferences, including thejob walk(s), if one is required or scheduled in the bid documents. The pre-bid conference shall include without limitation: (ix) description of the Project; REV: 08-21-19 PR