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3.0 CONSTRUCTION PHASE (TASK 3) 3.1 Administration and Coordination of Construction Contract and Construction. PM will provide administrative, management and related services necessary to administer the construction contractforthe Project, including, without limitation: (i) Ensure that the Contractor performs the requirements of the construction contract documents and enforce the Contractor's construction contract; (ii) Receive, review for compliance, and forward to the CITY the contractor(s)' certificates of insurance and bonds. Where requirements are not met, PM will obtain compliance from contractor(s); (iii) Advise, recommend, and prepare for the CITY the Notice(s) to Proceed directing commencement of construction of the Project or portions thereof; issuance of the Notice(s) to Proceed on behalf of the CITY as directed or authorized by the CITY; (iv) Schedule, coordinate and conduct pre -construction and construction meetings; recording, maintaining and distributing minutes thereof within two (2) working days; (v) In consultation with the CITY and Architect, develop and implement procedures for the submittal, processing, and tracking of submittals; (vi) In consultation with the CITY and Architect, develop, implement procedures for the handling and disposition of the Contractor's requests for information ("RFI") or clarifications, and tracking of this information; (vii) Establish, implement procedures, and track the transmittal and receipt of communications, drawings and other information between PM, Architect and the Contractor relating to construction of the Project; (viii) Assist the CITY in selection and retention of testing/inspection service providers; (ix) Review the Contractor's construction schedules and implement provisions of the construction contract relating to the Contractor's obligations for development, maintenance, updating and compliance with the construction schedule for the Project; (x) Establish site access, staging, lay down and storage areas; and, (xi) Provide monthly progress reports with schedule and budget updates; (xii) Monitor LEED construction certification; and, (xiii) Assist CITY with public outreach. The PM's services relating to Project communications shall utilize forms, processes and other measures implemented by the CITY in connection with construction of the Project, including without limitation, the document control management system implemented by the CITY for the Project. If there is no system, PM shall devise a document control management system, with CITY's approval. 3.2 Construction Phase Meetings and Conferences. The PM shall conduct meetings and conferences during the Construction Phase of the Project. Where PM chairs the meetings, PM shall prepare agendas and keep meeting minutes. Where others chair the meetings, PM shall ensure that agendas and meeting minutes are obtained. Minutes shall be provided within two (2) working days of the meeting. REV: 08-21-19 PR