Res96 12795 - Laserfiche WebLink

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City of Redwood Executive Assistant, 12/95 Page 2 3. Acts as the City's and/or the City Manager's representative in meetings with staff of other City departments, representatives of educational, government, community, business and public agencies and the public. 4. Organizes and coordinates a variety of ceremonial gatherings, expositions and activities for visiting dignitaries from other organizations; confers with City staffand representatives of other public and private organizations to attend to such details. 5. Attends to a variety of office administrative details such as following up on projects, transmitting information, keeping informed of departmental activities, processing payroll forms, arranging for equipment and supply purchase and equipment maintenance, attending meetings and serving on a variety of committees. 6. Initiates specified correspondence independently for signature by the City Manager, administrative staff, or the Mayor or Council members; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage; uses a computer or word processor and appropriate word processing, desktop publishing and spreadsheet software. 7. Prepares a variety of written materials for Council usage or public distribution from brief notes or general instructions. 8. Receives and screens visitors and telephone calls, providing factual information which requires tact, discretion and the interpretation of policies and procedures; takes messages or refers the caller to the proper person. 9. Researches and compiles a variety of informational materials from sources both inside and outside the office; summarizes such information as directed and may prepare reports from such materials; assists with the budget preparation process. 10. Organizes and maintains various office files, including personnel and tickler fries; purges files as required. 11. Provides supervision to office support staff; plans, assigns and reviews work; trains staff in work procedures. 12. Uses standard office equipment, using a computer, in the course of the work; may drive a personal or City motor vehicle in order to attend meetings or deliver or pick-up materials. 13. Perform work with a record of regular attendance and punctuality.