Agmt20 Toole Design Group - Laserfiche WebLink

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REV: 11-03-2021 SK TASK 1.2: POST-INSTALLATION WORKSHOP Consultant shall develop materials and facilitate a workshop few months after the quick-build installation. Format of the workshop (in-person or virtual) will be determined later base on the COVID-19 condition. Goal of the workshop is to hear feedback from community members and supplement the survey responses. Note: staff hours allocated to the community workshop might be used for an in-person bicycle ride with the community members or a pop-up educational event about the project. TASK 1 DELIVERABLES Community survey in online and hard copy formats (draft and final) Survey translation in Spanish Post-installation workshop (might be replaced with a group bicycle ride or an educational po-up event). Task 2: Services during Construction (Installation Design Services) Consultant shall assist the City, as needed, with responding to Requests for Information (RFIs) and material submittals from the construction contractor during the bike boulevard installation process. Consultant shall respond to RFIs and submittals primarily via email, but can also schedule calls with the City and/or construction contractor on an as needed basis. Additionally, Consultant shall assist with design changes that are necessary because of RFIs. Consultant shall perform one site walk, with City staff, after construction of the Vera Avenue Bicycle Boulevard in order to cross check installations against the construction plans. Consultant shall use the site walk to develop a construction punch list, in Excel format, detailing all modifications that the construction contractor must make to ensure installations conform with construction plans. In some instances where deviation from the construction plans was necessary, the punch list shall instead note the installation versus design discrepancy and why it will not be corrected. SERVICES DURING CONSTRUCTION ASSUMPTIONS Consultant shall respond to up to four (4) RFIs during the installation process; 4 hours of staff time is assumed to respond to each RFI. Consultant shall respond to up to two (2) Submittals during the installation process; 2 hours of staff time is assumed to respond to each Submittal. Consultant shall submit revised drawings to reflect up to two (2) design changes during the installation process; 4 hours of staff time is assumed for each design change. Consultant shall perform one (1) post-installation site walk to develop a construction punch list; the site walk is assumed to take a maximum of eight (8) hours of staff time. Record drawings will not be prepared by Consultant. TASK 2 DELIVERABLES Responses to four (4) RFIs (emails, plus phone calls as needed) Responses to two (2) Submittals Resubmittal of plans to reflect up to two (2) design changes Site walk Construction punch list (Excel format) ATTY/AGR.2021 - Amend No. 1/Toole Design Inc. (Page 5 of 6)