Agmt19 ELS Architecture and Urban Design

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Detailed Work Plan The Consultant shall accomplish the goals outlined within the Scope of Services by performing the following activities: 1. Conduct Project Team Meeting #1 with City and Downtown Library staff to review the proposed scope of work, timeframe, contract terms, and goals for the project. 2. Obtain necessary floor plans from the City to serve as a basis for the design sketches. We understand that there is no existing CAD base drawing of the areas to be studied; the Library only has as -built drawings for the Computer Lab Electrical Modifications. 3. Take measurements at the site to confirm existing conditions and create a new CAD base plan illustrating the existing conditions at a scale of =V-0". 4. Prepare initial sketches of up to three options for renovating the site to create a new makerspace/coworking space. 5. Project team meeting #2 with City and Downtown Library staff to review the proposed alternative design concepts and agree on a preferred direction. 6. Prepare the necessary materials for a community meeting to discuss the proposed alternatives for modifications to this area. 7. Facilitate a community input meeting at the library to discuss the desired program elements and possible facility modifications and document community input. 8. Hold one or two afternoon focus group meetings with students to get input on the programs and activities that would attract them to this space. 9. Project Team Meeting #3 with City and Downtown Library staff to review community input and discuss any proposed modifications to the design concepts and select a preferred direction. 10. Meet with MEP engineering consultants to review the proposed modifications and to assess their impact on existing building systems. If necessary, the engineers will visit the building to assess the condition of existing systems and fixtures in the space. 11. Each of the engineers will prepare a document outlining the scope of work associated with the proposed renovation. This will include an annotated plan, and outline specifications for the proposed changes. 12. Talk with technical staff to prepare a preliminary equipment schedule and budget. 13. Talk with staff and local furniture vendors to look at alternatives for furnishing the space and establish a preliminary furnishings budget. 14. Prepare final concept design drawings based on input from staff and community members to illustrate the proposed design. 15. Assemble a final concept design package including design drawings, consultant recommendations, and initial furniture and equipment schedules. 16. Consult with cost estimators in the preparation of a preliminary conceptual construction cost budget. 17. Expand the budget into an overall conceptual project cost estimate to include construction, fees and permits, furnishings and equipment, and contingencies. 18. Project Team Meeting #4 to present final design document + budget to City and Downtown Library staff. 19. One presentation to the Library Foundation Board. REV: 12-06-19 RL ATTY/AGR.2019.305/ELS Architecture and Urban Design (Page 11 of 12)