AgdaPkt 2020-04-13 Joint SA PFA - Laserfiche WebLink

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S.E. - Page 2 of 21 Fund to the Water Fund Capital Projects budget to cover the City's contribution portion of the project cost and provide a small contingency for unforeseen conditions. The Project was advertised for the first time to the public and a bid opening was held on July 2, 2019. Bids were received from four general contractors and the average bid price was $337,429 over the original grant estimate/budget. Due to the grant and City budget constraints, on August 26, 2019 City Council approved staff's recommendation to reject all bids and re -bid the project at a later date after the budget increase request was finalized (refer to Attachment E). On August 13, 2019, City staff requested a budget increase from FEMA and Cal OES. On November 6, 2019, FEMA/Cal OES approved the City's budget increase request of $337,428.67 for a total requested project cost of $1,296,022.67. Indicated on Attachment B, the new additional funding from FEMA is 75% of the increase request amount totaling $253,071.50 therefore, the City's local match share of 25% is increased to $84,357.17 accordingly. The Project was re -advertised, went out -to -bid, and had a public bid opening on January 22, 2020. One bid was received from Valentine Corporation for $1,298,369.00. ANALYSIS The Project proposes improvements to strengthening the tank foundation by means of driving additional steel piles and load transfer concrete slabs, as well as installation of flexible pipe -to -tank connections to allow certain degree of freedom to prevent pipe or tank structural damages during an earthquake. The main components of the Project include: • Driving sixty-four battered 12 -inch diameter steel piles; • Construction of thirty-two concrete pile caps and load transfer slabs; • Installation of three Flex -Tend (flexible connectors) to connect tank to exterior pipelines; • Remove and Replace a segment of existing tank sub -drain with a flexible pipe; • Disinfection and testing of pipes and fittings; and • Install three Test Piles at 60, 42 and 25.5 feet embedment respectively. Staff has conducted a Non -mandatory Pre-bid meeting on January 8, 2020. The second bid opening was held on January 22, 2020. The City received one (1) bids as listed below: CONTRACTOR TOTAL BID AMOUNT 1 Valentine Corporation $1,298,369.00 Staff has evaluated the bid and has determined that the low bid of $1,298,369.00 submitted by Valentine Corporation is approximately 30% higher than the high engineer's estimate of $1,000,000.00. Valentine Page 2 of 4 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore 113