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even in the event ofa very high response rate. Circle Point will also prepare one camera~ready hard copy version of the survey that could be distributed at meetings and events and formatted as a self-mailer. CirclePoint assumes that City staff would arrange for survey printing, as well gather and input the hard copy survey results into the online system, so that both hard-copy and on-line surveys would be tabulated together. CirclePoint will develop, compile the results, and summarize one survey during the course of the New General Plan process. As an optional task, CirclePoint has included the cost of a second survey. 3.9 Media Relations Support Circle Point will coordinate with the City's PIO and confirm the City's preferred means of informing and interacting with the press. At a minimum, CirclePoint could provide counsel and input on recommended messages and opportunities to encourage positive coverage. CirclePoint's scope assumes help in preparing up to four press releases at milestone points, as well as graphic design time to prepare up to two print ads that can be deployed at key milestones. We assume the City would cover the cost of placement of these ads in appropriate local media. Products: Task 3.1 . Key messages . Public Participation Schedule . Calendar of SCheduled meetings Task 3.2. . Additions/refinements to affinity group list . Review/assistance with contact database Task 3.3 . Regular tracking reports, monthly status reports, ongoing calls and meetings with City staff . Documentation of key coordination meetings and discussions Task 3.4 . Facilitation/summarization of 15 affinity group meetings . Training & "roads how presentation" for affinity group meeting presenters and facilitators Task 3.5 . Workshop treatments, agenda, posters, comment cards/stations, presentation, and summary of public input . Assistance/consultation to staff on logistical arrangements for meetings Tasks 3.6 and 3.7 . Draft and camera-ready copy of fact sheet and newsletters/updates including .one update into the gazette . Printing specifications for all materials . Translation of fact sheets and e-notices into Spanish. SCOPE OF SERVICES RedwooQ City General Plall January 11, 2008 Page 9