AgdaPkt 2020-08-24 Joint SA PFA - Laserfiche WebLink

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6.A. - Page 2 of 4 Caltrans. Staff received the authorization to proceed with construction from Caltrans on February 3, 2020. The City published an invitation to bid on the project on February 12 and received six bids on March 12. O'Grady Paving, Inc. of Mountain View was the lowest responsible bidder. On April 27, 2020 the City Council awarded a construction contract to O'Grady Paving, Inc. in the amount of $991,411.40 and authorized the City Manager to increase the contract amount, if necessary, up to 10% of the original contract amount, for a not to exceed total of $1,090,552.54. Construction began in July and is expected to conclude in September 2020. ANALYSIS The City received $1,266,000 in Federal funding for this project and has a required local match of 11.47%. Due to lower than anticipated bid prices, the awarded construction contract of $991,411.40, is lower than the available grant funding. The City will only be able to claim up to $877,696 ($991,411.40 — $113,714 (the 11.47% local match)) of the available $1,266,000 in grant funding. Rather than forgo the difference, namely the roughly $388,000 in grant funding, staff negotiated a contract change order that would maximize grant funding and advance City Council priorities to improve mobility for people riding bicycles and to increase compliance with the Americans with Disabilities Act (ADA). The contract change order includes the following additional work. • Additional Spot Repair will further extend the life of the pavement. The estimated cost of this work is $97,000. • Curb Ramps are being added where needed or are being upgraded to current ADA standards where they already exist. The estimated cost of this work is $220,000. Without the contract amendment this work would be done under a separate project to comply with ADA requirements. • Enhanced Bicycle Facilities which add traffic lane striping and green pavement markings to enhance bicycle lanes on Twin Dolphin Drive to increase safety by increasing visibility of people riding bicycles and by discouraging drivers from encroaching in the bicycle lanes. The estimated cost of this work is $135,000. Due to constraints of the grant, these additional funds cannot be spent on projects outside of the project limits (i.e. not on Twin Dolphin Drive) or on scope that isn't consistent with the project description that was provided to Caltrans during the funding allocation process. The additional spot repair, enhanced bicycle facilities and curb ramps are consistent with the project description. Contract change orders will be used to accomplish these proposed changes to the contract scope of work and quantities. FISCAL IMPACT Funding for this project was included in the Fiscal Year 2017-18 budget and includes funding from an OBAG-2 grant and the required local match is from the Roadway Maintenance & Rehabilitation Act (SB 1) Page 2 of 4 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore