AgdaPkt 2020-10-12 Joint SA PFA - Laserfiche WebLink

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6.R. - Page 2 of 10 base bid amount of $5,553,436.00. No bid alternates were awarded as staff determined that a number of items could be City furnished and the City could perform specific work in-house to reduce costs. On May 6, 2019, the City Council approved increasing the contract amount to Bothman, utilizing Park Impact Fees in the amount of $1,221,756.00. The increase in Bothman contract was triggered primarily to add the design/build scope of work for Barbara Butler's signature Magical Bridge Playhouse, Ava's Bridge, benches and retreat huts. This work comprised 17% of the 22% total increase amount. The City was going to work directly with Barbara Butler and secure a contract, however, Barbara Butler was unable to meet the insurance requirements of the City. Bothman agreed to include her as a subcontractor and under their insurance with the City. The additional 5% increase was allocated to cover usual contingency. Bothman began construction on November 12, 2018. The project was anticipated to takejust under a year to complete, however, the anticipated 36 inclement weather days included in the contract was far exceeded with a total of 133 days. During construction, there were submerged infrastructure issues, hazardous air days, and other conditions that extended the construction period an additional 188 days for a total of 321 days. Bothman and the City have worked closely to navigate and resolve the logistical and environmental issues that have affected the amended completion date. ANALYSIS The construction of the playground project includes an acre of play area, infrastructure for electrical upgrades and safety cameras, fencing around the perimeter of the playground, and many improvements beyond the footprint of the playground. Improvements include new electrical infrastructure for the adjacent sports field, a new parking lot and ADA drop off area for the park, pedestrian and lot lighting, new accessible entrance to the armory, improvements to the aging infrastructure for the new accessible and dual -plumbed restroom, and the installation of an extensive storm water system to comply with the new county regulations. In addition, the project includes a new picnic area and many pedestrian improvements for public safety and accessibility such as new sidewalks and crosswalks, and accessible pathways through the park for improved connectivity. The project also added over 60 trees to the park. During construction, Bothman experienced Compensable Delays as defined by Section 7.06 (D) in the General Conditions for the Magical Bridge Playground Project. As a result, Bothman incurred extended overhead costs from excusable delays to meet the amended completion date. Overall, in addition to typical discoveries and unforeseen conditions during a renovation of a park (like undocumented utilities, existing pipes in poor condition, or working around tree roots), the project was significantly delayed to unworkable site conditions due to overly saturated soil. There were also delays with permitting given the unfamiliar technology used for the treehouse -type structure (called a tree pod) for a public play area. Approvals for this took longer than anticipated and affected the build start time. In addition, poor quality air due to wildfires in 2019 and 2020 delayed construction. The pandemic did not stop construction, but it changed the sequence of construction due to smaller crew sizes allowed on site and altered the procurement of materials and play equipment. Work was restarted and then completed after the San Mateo County Health order for construction guidance was provided. Page 2 of 8 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org 222