Agmt20 Overland Pacific and Cutler

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6. Circulate the draft Relocation Plan for the required 30 -day public review and comment period. 7. Incorporate any comments received and associated responses into the final Relocation Plan to be approved by City Council. Relocation Assistance Services — Permanent Displacement OPC will provide the following assistance necessary for the effective relocation of residential occupants to be permanently displaced (up to four households): 1. Inform displaced persons of available relocation assistance services and benefits and explain the relocation process. 2. Provide displacees with on-going advisory assistance to minimize their hardship, including referrals to, and coordination with, community service resources, public housing, and other public services, as necessary. 3. Prepare and distribute the General Information Notice, Notice of Eligibility, Vacate Notice, and other notices, as may be required. (All required notices will be delivered in person or sent general and certified mail to establish proof of service.) 4. Request, and collect, written documentation of occupancy of the project units, current rent, gross household income, legal presence status, utilities costs, age, disabilities, and identification of the occupants. 5. Determine eligibility for, and proposed amount of, relocation benefits, including moving payments and rental/down payment assistance payments. 6. Provide written referrals to replacement housing and assist displacees in locating replacement housing (up to five sets). 7. Inspect replacement dwellings to determine if they meet "decent, safe, and sanitary" requirements. 8. Prepare all applicable benefit claim forms, secure claimant's signatures on claim forms, and submit claim forms to the City for processing and payment (up to three RAP claims). 9. Monitor the move to the replacement site, as necessary. 10. Conduct vacate inspection and verify all personal property has been relocated from the project site. 11. Deliver benefit checks and other appropriate payments to claimants. 12. Maintain necessary case documentation in compliance with applicable requirements. 13. Upload relocation files electronically for hard copy and electronic file returns to the City. Project Management & General Consulting Project management and planning will begin prior to the initiation of actual relocation activities. It is critical that all members of the team are in agreement as to the City's desired process and timeline working within the constraints of the applicable relocation regulations. OPC's project management services will include: 1. Tracking and managing all budgetary -related aspects of the project associated with OPC's Scope of Work. REV: 09-17-2020 PR ATTY/AGR.2020.206/Overland, Pacific & Cutler, LLC (OPC) (Page 11 of 13)