AgdaPkt 2020-10-26 Joint SA PFA - Laserfiche WebLink

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6.B. - Page 2 of 4 At its February 25, 2019 meeting, the City Council awarded a construction contract for the Whipple and Veterans Overlay Project to G. Bortolotto & Company, Inc. The project was awarded for a base bid of $711,111. This project is part of the City's Roadway Management Program, which is designed to address ongoing pavement repair and replacement. Pavement requires repairs for a variety of reasons including general aging, the damaging effects of traffic loads, weather, intrusive tree roots and water. The Roadway Management Program inventories, assesses, and tracks the maintenance of the City's roadways. Roadways are selected for resurfacing based on staff's assessment of overall condition and projects are coordinated to make the most efficient use of resources. ANALYSIS The project repaired failed asphalt sections on Whipple Avenue at the US 101 overpass and on sections of Veterans Boulevard. An overlay was then done to portions of Whipple Avenue and Veterans Boulevard with 2-2.5 inches of asphalt concrete. This project also installed additional striping changes such as adding bike lanes to the Whipple Avenue overpass. These changes were reviewed and approved by Caltrans. The improvements comply with the City's Complete Streets Policy. The attached location map details the exact project location. Due to the delay associated with getting the Caltrans encroachment permit, construction did not start until the winter 2019. The original scope of work was completed by February 2020. Caltrans also required additional work that was not part of the project's original scope. This included the exposure and review of the overcrossing bridge deck for cracks and to provide stress relief improvements for the pavement that was installed near the joints of the bridge deck. Due to these new requirements and the impacts of the COVID-19 pandemic, the project was not fully completed until August 2020. The project was successfully completed in accordance with City specifications. Three contract change orders were issued, modifying the scope of work, totaling $29,083 in additional costs. The final quantities for bid items were adjusted down due to significantly less spot reconstruction being required than what was originally estimated, reducing the contract price by $44,611. The revised project scope, including the change orders and the lowered item quantities, resulted in a final contract amount of $695,583, or $15,528 less than the original bid amount of $711,111. FISCAL IMPACT The City secured $548,000 in grant funds from the Surface Transportation Program/Congestion Mitigation and Air Quality Improvement (STP/CMAQ) fund for the project. Phase One of the project, the 2014 Overlay Project, used $294,957 of the grant. For Phase Two, the Whipple and Veterans Overlay Project, $253,043 of grant funds were used. Funding for the outstanding budget of $442,540 was approved and appropriated in the Transportation Fund -- Street Pavement Management Program. Page 2 of 3 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.ore P9