AgdaPkt 2020-11-23 Joint SA PFA - Laserfiche WebLink

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6.D. - Page 85 of 179 detectives, evidence clerks, supervisors and command staff. Hardware selection and price point purchasing considerations will help the selection process for whatever solution is selected. Beyond the initial purchase costs for hardware and data management software, data storage can be one of the most costly aspects of a viable BWC solution. Depending on archived video retention schedules, legacy data storage can compound beyond projected storage levels; especially when technology moves forward to enhanced video capture capability from 'standard' to 'high definition' or undetermined future technologies. Departments that inaccurately projected their long-term storage needs quickly realized the mounting costs striped their department budgets of available funds and were forced to make immediate course corrections. Corrective solutions included purchasing additional unbudgeted data storage solutions, reducing camera utilization by restricting the type of video evidence captured (one bay area county agency currently uses restricted video capture to keep their data storage cost down) or abandon the BWC entirely, as some agencies are reportedly doing. 1.6 Identification of Funding and Competitive Bid (RFP): The costs used in preparing the proposed implementation plan were gathered from other agencies which implemented BWC systems about our same size or smaller with technologies we would seek to specify during our purchasing process. When a identified funding source(s) comes available, and the Department receives direction to implement a BWC program, an RFP or sole -source request for purchase will be brought forward for consideration through normal purchasing protocols. 1.7 Purchase After City Council Approval: Whatever BWC systems is selected, consistent and reoccurring costs for data storage and equipment replacement cycles are inevitable. Knowing that the commitment to a BWC system is a commitment in perpetuity, some vendors have created purchasing packages that amortize the cost annually for 5 -year duration contracts. One vendor includes set increments for equipment upgrades within a 5 -year contract to take advantage of new developing camera technologies and version upgrades to data management software. The same vendor pairs the technology of automatic camera activation during use of the emergency patrol car lights or when the laser pointer on the Taser device is activated. Cost projections referenced here were obtained, in part, from a viable BWC system provider that provides field-tested technical integration. The system includes automatic camera activation during traffic stops or Taser activation and seamless interface with CAD and RMS. State of the art data management software is also part of this BWC system pricing that represents the efficiency needed for field review and duplication of video data for release to the courts and a variety of other reproduction requests. Pricing estimates also reflect a system using a cloud -based storage solution with unlimited storage for the individual user. Pricing also incorporates a discount for packaging the technology purchase of Taser and camera devices under one encompassing purchase program reoccurring every 5 -years but amortized annually. 1.8 Hardware Installation: The BWC system uses physical docking station banks for each camera device to plug into, and download captured video to the cloud as well as serve as a charging station. 124