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78 Page 12 1. OVERVIEW The South Bayside Waste Management Authority (SBWMA) initiated the Collection Services request for proposals (RFP) process in July 2005 to plan future programs and services and select future contractor(s). The 5.5-year contractor selection process will result in new contracts for collection services and operation of the Shoreway Recycling and Disposal Center (Shoreway facility). The process involves a 4-year period for planning, soliciting and evaluating proposals, and selecting and negotiating with the selected contractors, and a 1.5-year implementation period leading to com mencement of services on or before January 1, 2011. During the planning phase, the SBWMA formed the Programs and Facilities Committee (PAF) and Process and Contracts Committee (PAC) (Committees) with representatives from the Member Agencies. These Committees reviewed numerous program, service, procurement process and contracting issues, and formulated recommendations for consideration by the SBWMA Board and Member Agencies. The Board reviewed the Committees' recommendations and made its recommendations in October 2006. The Member Agencies considered the Board- approved programs, process and contract terms from December 2006 through March 2007. The RFP reflected that input and the input received from potential proposers. For purposes of this procurement process, the SBWMA was divided into two service Districts. The service Districts were established based on population and proximity. The North District is comprised of the following Member Agencies: Belmont, Burlingame, Foster City, Hillsborough, San Mateo, and sections of unincorporated San Mateo County. The South District is comprised of the following Member Agencies: Atherton, East Palo Alto, Menlo Park, Redwood City, San Carlos, West Bay Sanitary District and sections of unincorporated San Mateo County. The successful contractor will be required to execute separate franchise agreements with each Member Agency. These franchise agreements will be based on the standard Collection Agreement included with the RFP and may be modified by each Member Agency to reflect their unique needs (e.g., the optional programs selected; billing needs as some Member Agencies provide billing services; minimum single-family solid waste service levels, etc.). Collection services under the new agreements will commence on January 1, 2011, or sooner if an alternative, earlier start date is negotiated. The RFP required companies to demonstrate their experience in safely providing solid waste,. recyclable material, and organic material collection services. The RFP sought proposals from companies that place a high priority on diversion and have demonstrated significant results and innovation through their diversion program development, implementation, public education. and on-going operations. The SBWMA's goals and objectives for the RFP process and future collection services are as follows: Integrity, Competition in Selection Process, and Industry-Standard Contract Terms . Conduct the RF P process with integrity and transparency . Maintain the associ ation of Member Agencies . Select contractor(s) that meet Member Agency and SBWMA needs . Enter into contracts with fair terms and conditions . Set high performance standards and use incentives/disincentives to achieve standards related to: o Collection quality o Customer service o Diversion from landfill disposal . Stimulate competition among proposing companies SBWMA Collection Services RFP. Selection Committee Report: Evaluation and Scoring of Proposals Page 1 of 31 August 21, 2008