AgdaPkt 2008-09-08 - Laserfiche WebLink

Browse Search

78 Page 15 3. PROPOSAL EVALUATION PROCESS 3.1 Evaluation and Selection Process Section 6 of the Collection Services RFP prescribed a thorough process to evaluate the proposals received. The evaluation process set forth in the RFP required using an Evaluation Team and Selection Committee comprised of SBWMA staff, member agency staff, industry experts and/or consultants to analyze and score the proposals in order to formulate a recommendation for the SBWMA Board. The Evaluation Team consisted of: Kevin McCarthy, SBWMA Executive Director; Cliff Feldman, SBWMA Recycling Programs Manager; Marshall Moran, SBWMA Finance Manager; Tim Flanagan, Monterey Regional Waste Management District Assistant General Manager; and R3 Consulting staff Richard Tagore-Erwin and Ric Hutchinson. The Selection Committee consisted of: Larry Patterson, City of San Mateo (Committee Chair); Jim Hardy, City of Foster City; Peggy Jensen, County of San Mateo; Jesus Nava, City of Burlingame; Brian Panty, City of Redwood City; and, Kent Steffens, City of Menlo Park. The Evaluation Team and Selection Committee conducted an analysis and evaluation of the four RFP responses received and based scoring and ranking on the following information and sources: · Proposals submitted by each company on March 11,2008. . Responses to correspondence issued by the SBWMA on March 14, 2008 and due back by March 21, 2008 requesting general clarifications and revisions to the cost proposal forms submitted. . Responses to correspondence issued by the SBWMA on March 27, 2008 and due back by April 1, 2008 requesting specific clarifications and revisions to the cost proposal forms submitted. . Responses to correspondence issued by the SBWMA on April 9, 2008 and due back by April 15, 2008 requesting clarifications and information on the technical proposal and cost proposal forms submitted. . Responses to correspondence issued by the SBWMA on April 25, 2008 and due back by May 12, 2008 requesting clarifications and information pertaining to the technical interview conducted and the cost proposal forms (Le., each proposer was provided the opportunity to make any changes to the cost proposals submitted). . Responses to correspondence issued by the SBWMA on June 12, 2008 and due back by June 19, 2008 requesting clarifications and information pertaining to the companies litigation history. . One-hour oral interviews held at the SB WMA offices on April 21-22, 2008. . Site visits conducted as follows: May 19, 2008 - Norcal (San Bruno Disposal, San Bruno, CA) May 21,2008 - Republic (Richmond Sanitary Service, Richmond, CA) May 21,2008 - BEST (Garden City Sanitation, San Jose, CA) - June 5, 2008 - Allied (Allied Waste Services, Phoenix, AZ) . Other information submitted by proposer~ in response to requests by the Evaluation Team. SBWMA Collection Services RFP Selection Committee Report: Evaluation and Scoring of Proposals Page 4 of 31 August 21, 2008