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<br />.. <br /> <br />. , <br /> <br />11. <br /> <br />'. <br /> <br />EXHIBIT -A: <br /> <br />;t <br /> <br />em COLETTE MEUNIER, AICP <br />564$andy Way <br />Benida, California 9451,0 <br />.510.847.9731 <br />(:ol~tte.m~unier@mindspring.com <br /> <br />Janucuy 27, 2009 <br /> <br />Tom Passanisi, Principal Planner <br />City .of Redwo.od City <br />1017 Middlefield Road <br />Redwood City,CA 94064 <br /> <br />. . <br />Re:Budget Status and Budget Augment Request: Project PlMner C.onsulting Services for the Finger <br />Avenue Planned Development Pe:rmit, Vesting Tentative Map and related .EnvironmentalReview <br /> <br />Dear Tom: <br /> <br />This letter is to provide you with the budget status.fot my consultant agreement as of December 31,2,008 <br />and to follow up .on .our discussions last week regarding the ne~d for a budgetaugme.nt to cove.r the rest <br />of the work necessary for this project to go forward to hearing before the Planning .Cornnrlssion. <br /> <br />As.of December 31,2008/ $15,697.10 of the $20,310.00 budget has been expended as .described in the <br />invoices in November and December. The consUltant agreement provides that the .c.onsulting,services will <br />be provided .on a .timeand mate.rials basis and itis clear that additional budget will be needed to <br />'complete the scope of work inCluded in the consultant agre.ement. <br /> <br />A budget augment is necessary be.causemany taSks .are~g .substantially more time to do .than <br />estimated, and because in the role of the project planner, I have needed to perform tasl<snot.Wtially <br />contem,plated in the scope of work. Based .anew djsc;:usslons, this augment request includes reallocatin.g <br />1;im.e within the initial budget and identifying tasks outside of the initial.scope of work performed for the <br />City for which the City wiU~onsider paying .directly. <br /> <br />A.. lU:AtLOCATION :OFTIME 'WITHlNJ3XISTING BUDGET <br /> <br />The following table shows the proposed reallocati,on .of hours within the ~xisting budget. The clumges <br />include reducing the number of PlanningCommissi.on.n\.eetings attended from two to one; deleting <br />meeting with the applicant regarding the staff rec.ommendation (perhaps this .will be done by City staff <br />instead); :andn.ot providing .any follow-up to the Planning Commissi.onactionon the project such as <br />reviewing theaclminjstrative d.raft of the minu.tes or preparing a Notice of Determination for filing with <br />the County Clerk. This pr.ovidesfor 19h.ours thatis reallocated to the preparation of the.staff report and <br />making revisions.as requested by City staff. 'The changesjnthe initial budget are shown by sttikethrough <br />and bolded lettering. <br /> <br />Table 1: Initial Estimate of Time Per Tuk and .Pro osed :Revisions <br /> <br />Tasks <br /> <br />1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />.9 <br /> <br /> <br />Hours <br />Initial Revised <br />25'25 <br />~55 <br />12 16: <br />.10 0 <br />8 8 <br />8 8 <br />l2: 6 <br />.3 0 <br />.20 20 <br />1~8 138 <br /> <br />ToW hours: : <br /> <br />Labor Co.sts @ 145 .our <br />MisceuaneoUs Reimbursable Co.sts <br />. .Bud e,t Estimate: <br /> <br />. 20,010.00 <br />$300.00 <br />. 2Q,310.00