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RedwBml GlI1~ ~ City of Redwood City, California Response to Request for Proposal For Overhead Cost Allocation Plan The City of Redwood City. .:. Continuous improvement. Just as the City of Redwood City changes and strives to improve delivery of services each year, the cost allocation project must also improve each year. It is not enough to simply update the cost allocation plan each year; the project must be continually reviewed for improvement in structure, format, and data used to find opportunities to increase the accuracy of the project results, as well as to optimize recovery, as appropriate. General Methodology We utilize a cost allocation plan methodology that incorporates years of experience applying OMB Circular A-8? and Generally Accepted Accounting Principles (GAAP) into a systematic, yet flexible, multi-step approach to raise the accuracy and acceptance of cost allocation plan results. This methodology utilizes the MGT proprietary software and incorporates a double step-down format for preparing a cost allocation plan. Our staff is flexible in the level of involvement of City staff. City staff can work very closely with the project team and be actively involved in every step of the process or can be moderately involved in the project and defer the day-to- day project details and data collection to the consultants. Either approach, or an in-between hybrid approach, will lead to the same successful project results. The experience of the proposed project team and the proven project approach means retaining MGT for this project will benefit, not burden, the City of Redwood Regardless of the level of involvement of City staff, every step in our methodology encourages and welcomes questions from City personnel. Our methodology also allows for an ongoing dialogue between City personnel and the project consultants to address concerns, issues, or problems, while jointly creating associated solutions. Based on previous project experience, the proposed project team, which includes Mr. Jeff Wakefield who successfully completed some of City's previous cost allocation plan work, will anticipate and plan for the following potential problems and concerns: Challenge # I Understanding the project process and utilizing the project results. Planned solution: The cost allocation process will be more than just an accounting exercise. Through workshops. training sessions. meetings and presentations. the project consultants will be committed to helping educate both general fund and nongeneral fund City personnel on the process. benefits. and applications of the project. MGT 12 Of A.MEIliCA., INC