Agmt09 Hart Howerton, Ltd - Laserfiche WebLink

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maps, background materials and support documentation from the applicant as well as relevant material that might have relevance to the review process and assist in the compilation and procurement process as necessary. The Consultant will review these materials to become familiar with all project information. A deliverable that will emerge from this process will be a compendium list of all relevant reference materials, and a preliminary outline of key issue topic areas that comprise the basis of the plan application. Item Two: Identification of the Peer Review Team. Based on the key issue list generated in Item 1 above, the Consultant will begin to determine the disciplines and consultant team members that may be required to adequately review and assess the respective plan components to determine the application completeness. Team members would include existing City staff, paid consultants who are currently working on the City's update to the General Plan and other newly identified consultants who have expertise to evaluate specific components of the plan. The Consultant will assist the City- in identifying the various roles that will be required on the team, identify other potential consultant resources and assist in the evaluation of the composition of the final team. As part of this process, the City has asked the Consultant to allow outside consultant team members to be contracted directly to the Consultant. The Consultant will therefore negotiate the contracts with each consultant team member and manage that contract throughout the entire review process. Oeliverables will include investigations, research and compilation of background information on likely review team candidates sufficient for the City to evaluate the suitability of the respective candidate for the peer review team. Upon approval of a particular candidate for the final peer review team, the Consultant will develop a preliminary scope of work summary description and forward to the respective team member. This preliminary scope of work will serve as the basis for developing the actual contractual agreement after the August 10th City meeting. The Consultant will also review a preliminary contractual agreement format with the City that may be used with the respective consultant team members after the City confirmation process has occurred. Item Three: Creation of a Team Organizational Chart. The Consultant will work with the City in the development of an organizational chart that will layout the composition of the team, the hierarchical structure and the decision making process. This Chart will be developed and presented to the City prior to August 10th. Item Four: Development of a Review Process. The Consultant will assist the City in the creation of a step by step review process for the entire project. The Consultant will develop an outline approach and present this to the City before August 10th. The City will review this both internally and with OMB and work with the Consultant to finalize this approach. This review process outline will also be Agreement over $10K 11 City Attorney Approved Version 111803