AgdaPkt 2009-08-24 clsd and reg - Laserfiche WebLink

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7A SBWMA Board representative with direction on how to vote regarding the selection Page 3 of the SRDC operator at the April 23, 2009 SBWMA Board meeting) at which it received extensive information and provided ample opportunities for competing proposers to raise questions and levy their criticisms of the process and results. Redwood City's finance director, who has almost 25 years of experience with the solid waste contracts and operations, directly monitored the entire process at the direction of the City Council and spent a substantial amount of time in doing so. There was no information contained in the Grand Jury Report that causes the Committee to see a need for the City Council to reconsider the decisions made at these meetings. 2. In future Request for Proposal processes: a) "Clearly define and objectively and consistently apply the evaluation criteria," Response: The Committee believes that the SBWMA did clearly define the evaluation criteria and applied it consistently. b) "Provide for an appeals process before the final contracts are signed," Response: The process used to select the two contractors was an RFP process which normally does not include an appeals process, but the proposers who were not selected had a fair opportunity to object both at the Board level as well as at the Council level. All proposers were provided sufficient opportunities at public meetings held by the SBWMA Board and by member agencies (including Redwood City) to ask questions and voice criticisms of the process and results, and to de facto appeal the Board decisions and recommendations. The process was designed (as approved by the Redwood City Council) to be transparent, professional and non-political. The Committee believes that, despite certain proposers' attempts to politicize the process, the process accomplished the objectives. c) "Assure the proposers that alternative proposals will be considered," Response: The process did provide assurance that alternative proposals would be considered if submitted in compliance with the RFP. d) "Ensure that representatives from other jurisdictions are participants on the committees, and" Response: The RFP process did include representatives from member agencies and industry individuals from outside the service area. e) "Ensure that no one individual chair both committees." Response: This recommendation will be considered in future contractor selection processes. 3. "Amend the Joint Powers Authority Agreement to include elected officials from member agencies onto the SBWMA Board of Directors."