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Rt~dw()(}(.l (:i1'Y - Sal1'work1' Addendum #3 Janu.lr}' 26, 2010 Page 3 Scope of Professional Services W'e propose to provide the professional services outlined below in three steps: Phase One - Environmental Consultant Team Selection Process \\;'e \"vould first assist the City in setting up a fair, effective selection process to identify the lead (~nvironmental consultant Oead consultant). After selecting the lead consultant, the team would then, together with the selected lead consultant, identify the full environmental team as described below. 'Ibis scope includes: 1. ]Jltparation q[ RFQ ,rtrtlt~g)'. sdJedtfle, proCf!J.r and organizational cbart: As a first step, we would strategize with the team to identify the overall goals of the selection process to enSltrC that it is aligned with City policy and CEQA and NEP A guidelines (as applicable). These goals then would be set out in an overall process and tied to a schedule which would include milestones, p'llblic meetings and workshops and/ or internal work sessions. \X1e \v()Uld, at tbe same time, prepare an organizational chart that dearly defmes the roles and responsibilities of each team member as well as the "Review Board" that would be the o,,-crall decision/management body for the City's environmental revie\v process. 2. Preparation q[ k~}' selection triteria: This would include preparation of a matri.x that sets out the key criteria/experience of what the successful lead environmental consultant would have, consistent with the goals and strategy set out in item (1.). The matrix would be used both to identify ftrms that would receive the RP'Q, as well as be used in the subsequent interview and selection process. 3. Preparation rif Reque.rtfor Qua1ifit'tltion.f (RPQ): \"\'e would assist the City in preparing the RFQ, including preparation, editing and assurance that it is consistent with City policies and environmental review guidelines. 4. P/nali!\.atioll ofRFQ diJ'l1ilmtiol1/ist, di.rltihtltioll rifRFQ, and mana,gemmt ofRf:"'Q mb11litta/ parkage.r: \X'e would assist the City in researching and compiling company names and their respectiye in-house lead that would receive the RFQ. \~'e would utilize the matri.x as described above in item (2), and follow up on references and recommendations from the City, HH Team and Review Board. After distribution of packages, we would assist the City in responding to questions and clarifications from potential consultants as needed, and be sure that all consultant submittal packages are complete for initial review in step 5 belO\v. 5. Initial RevieuJ; ~rhis would include a preliminary review of all submittal packages by the City, the HH Team and the Review Board. In this review we would utilize the matri.x, references, research 011 relevant experience, and performance to craft a "short list" of environmental consultants that would move to the interview step. The number of ftnns that would move to the interview step would be determined by the Review Board, but \vould not be more than four. 6. JI1tervieu1 proceJs: This would include setting out the interview schedule, process and strategy. \X'e would assist in conducting the interviews so that the City and team gets a full understanding of the environmental ftrm's experience and, more importantly, the