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REV: 04-05-2022 RL <br />Task 3: Draft and Final Report, and Final Report Presentation <br />Consultant will commence Task 3 upon completion of Task 2. Consultant will complete <br />Task 3 within 11 weeks of commencement. Any extensions of this timeline require the <br />written approval of the Fire Chief or designee. <br />3.1 Prepare and Conduct a Preliminary Findings Briefing <br />Upon completion of Task 2, Consultant will schedule and conduct a <br />videoconference briefing of the Department’s deployment analysis, risk <br />assessment, and incident statistical analysis for the Department’s project <br />team. During this briefing, Consultant will discuss any anomalies in the data <br />and resolve any remaining issues. <br />Pursuant to any input received from the Department, Consultant will make <br />any data-driven changes and then refinements, if needed, will be <br />incorporated into the draft Standard of Cover Report (“Draft Report”). <br />3.2 Prepare Comprehensive Draft Report with Exhibits <br />Consultant will prepare a comprehensive Draft Report that includes <br />appropriate statistical and geographic mapping exhibits. Consultant will <br />schedule and conduct a videoconference briefing with City staff, as directed <br />by the Fire Chief or designee, to discuss and review the Draft Report. <br />Upon completion of the Draft Report, an electronic version in MS-Word will <br />be sent to the Fire Chief or designee for comments using the “track <br />changes” and “insert comments” tools in MS-Word. <br />3.3 Review Draft Report with Department Project Team <br />Consultant will schedule and conduct a videoconference to review the Draft <br />Report with assigned City staff to ensure that the factual basis for their <br />recommendations is correct and to allow time for a thorough review. In <br />addition, Consultant will take time to discuss any areas that require further <br />clarification, and agree on the elements for the Final Standard of Cover <br />Report (“Final Report”). <br />3.4 Prepare and Submit Final Report <br />Based on results of the review process in subtask 3.3, as described above, <br />Consultant will prepare and submit an Executive Summary and <br />ATTY/AGR.2022.063/Citygate Associates, LLC (Page 16 of 18)