Agmt21 Prudential OVerall Supply

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REV: 08-04-2021 RL Measurements of Individuals: •Contractor shall be responsible for individual measurements and actual fit of the uniforms. Measurements of all City workers who have not previously been measured shall be scheduled and completed within fourteen (14) days of the Effective Date. •Contractor shall provide uniforms for all employees regardless of size or special fitting requirements. All uniforms, when issued at the initial start of service must be new and never worn. •Contractor shall take employee measurements at the Public Works facility. •Contractor shall work with individual Public Works divisions to coordinate dates and times for measurements. Alterations may be required for certain individuals. Contractor shall absorb all costs for; replacing buttons, fixing torn seams, patching holes and hemming non-denim garments. •Contractor shall maintain a record of uniform size (pants waist and length, shirt, coverall, and jacket size) for each employee that has been issued such garments. •Contractor shall add or delete items and quantities used, as required, to meet City's needs. •City will notify Contractor's route driver or account representative of additions of new employees requiring fitting for new uniforms. Marking, City Emblems, Name Patches: •Contractor shall furnish and sew on City emblems/logos and name labels. Emblems, logos, and name labels shall be placed on every shirt, jacket, and coveralls. •Design of the labels and City emblem must receive prior approval by PWS before initial issue. •Contractor shall mark or label each uniform clearly but inconspicuously, to permit identification of uniform by each employee. Pick-up/Delivery: •Contractor is responsible for pick-up and delivery of all rented uniform items being sent for laundry and those returning from being laundered. •Contractor shall supply hanger racks, lockers, and soiled laundry containers for each designated day-room at no additional cost. •Contractor shall pick-up soiled uniforms once a week from various divisions and deliver on hangers to the same locations, and place in lockers, within one week. Contractor shall replace uniforms that are misplaced, not properly washed, or finished, per City’s weekly report, by the next pick-up/delivery date. •Division accounts shall not be charged for more than 11 of any garment type per employee, unless excess inventory is specifically ordered and signed for by the division supervisor. •Contractor shall complete and leave for the supervisors, an itemized garment pick-up report of the rented standard issue uniform items and quantity being picked up for laundering. A service summary (delivery) report shall also be provided each week to reconcile with the previous week’s pick-up report. •At no point shall inventory audits be included within these reports. Only items being picked up and delivered shall be scanned and reflected in their respective reports. Inventory audit may be conducted once a year with representatives from the City and Contractor present. Inventory audit may be deferred with City’s approval. ATTY/AGR.2021.041/Prudential Overall Supply (Page 11 of 15)