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Subtask A* Coordination and Meetings with Outside Agencies Consultant will conduct meetings (virtual) and conference calls with staff from other agencies that doing projects that are relevant to the Project, including but not limited to Caltrans, Army Corps of Engineers, California Fish and Wildlife, ABAG, Regional Water Quality Control Board, San Mateo County, the City of Menlo Park, and the City of San Carlos. Deliverables: • Up to ten (/ 0) virtual meetings and related email follow-up Task B: Background Research and Analysis Subtask B.1: Review Existing Information Consultant will review relevant City documents regarding current and in -process master plans and information related to downtown project plans and open space as identified by the Parks, Recreation and Community Services Director or Designee. Consultant will dentify relevant issues, needs, questions, constraints, and opportunities that may influence or impact the Project. Deliverables: • Summary memo of issues/topics that relate to or affect the downtown project Subtask B.2: Site Assessment Consultant will perform field review of existing conditions of the project sites, and relevant downtown projects and open space. Consultant's review will supplement the initial site tour (April 15, 2021) and may be conducted following preparation of base maps. This assessment will be conducted during two separate site visits to accommodate new information. Consultant will review existing and proposed bike routes in the downtown area and connections to the Bay Trail. Deliverables: Two (2) site assessment visits Opportunities and constraints diagram for each park, and creek trail, with references to connections to Bay Trail Provide native files Subtask B.3: Project Base Maps for Conceptual Park Planning of Three Sites Consultant will prepare project base maps using existing digital (AutoCAD) information provided by the City. Consultant will produce base maps will be suitable for use in public workshops and conceptual park planning tasks. The base maps will include elements including but not limited to topography, trees, buildings, and all pedestrian and vehicular circulation systems. The base maps will be useful for comparisons between existing conditions and proposed improvements. The City will also provide sections prepared for the Study as well as relevant underground infrastructure record drawings. Deliverables: REV: 08-04-2021 RL ATTY/AGR.2021.207/RRM (Downtown Parks and Bay Connectivity Project) (Page 12 of 32)