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Base maps for each site based on existing available digital city data (three [3] sites and two [2] base maps for connectivity between core downtown open spaces) Provide native files Task C: Community Outreach and Public ParticiDation Subtask C.1: Community Outreach Strategy Consultant will identify meetings, focus groups, workshops, events, materials, and techniques such as post -workshop surveys (Subtask C.9) to provide optimal and effective community feedback and management of public expectations. Consultant will outline cohesive strategy for a comprehensive approach. The strategy outline will be the basis for planning of each workshop and will be updated as necessary to reflect changes in strategy or approach after consultation with City staff. This strategy will take into account the previous public engagement completed as part of the Study. Deliverables: • Written strategy outline (virtual, face-to-face, events, pop -ups, etc) • Outreach strategy schedule (coordinate with City Departments) • Graphic image of strategy (diagram) ■ List of key assumptions and parameters for project design Subtask C.2: Focus Group Meetings Consultant will prepare for and co -facilitate meetings with City staff to engage selected user groups or adjacent property community groups at the beginning of the project. Meetings will be organized to collect meaningful input on key aspects of the planning process, including the development of programming recommendations, project goals and objectives, and master plan design concepts. Deliverables: Meeting attendance and co -facilitation of up to four (4) focus group meetings (may be a mix of virtual and in person) Summary memo of notes and key outcomes of each meeting. Subtask C.3: Council and Commission Study Sessions and Hearings Consultant will develop PowerPoint and other meeting materials and present public outreach results, design concepts, and other relevant project information to Council and Commissions at study sessions and hearings during the course of the project. Joint Commission study sessions may occur. Presentation materials will be carried forward from meeting to meeting for efficiency and context. New slides added as necessary to provide new information. Deliverables: • Up to seven (7) total - meetings/work sessions/hearings; includes one (I) hearing for Santa Clara County related to Lot A grant funding • PowerPoint presentation prepared jointly with City staff REV: 08-04-2021 RL ATTY/AGR.2021.207/RRM (Downtown Parks and Bay Connectivity Project) (Page 13 of 32)