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Subtask CA Stakeholder Meetings Consultant will meet with and listen to individuals and interest groups regarding concerns, challenges, desires, interests, and recommendations for the downtown parks and Redwood Creek trail improvements. City staff and Consultant team to participate in stakeholder meetings. City staff will identify and contact stakeholders (e.g., Business owners, adjacent residents, community leaders), develop the final list, and schedule meetings. Deliverables: Facilitate stakeholder meetings with community groups/individuals; two (2) site meetings, six (6) video meetings Stakeholder meeting notes and summary memo of key themes Subtask C.5: Pop-up Open Houses Consultant will set up or assist in a series of tactical events during key times such as a Saturday in downtown to gather valuable feedback from busy people who could be future users of the new parks. Consultant will provide interactive exhibits or displays will allow community members to learn about the park planning process (including past efforts) and to identify priorities or give input on concepts. These will be mini, roaming- workshops or discussion opportunities that pop-up on various days (or during special events) and at downtown locations such as a farmer's market or an event at Courthouse Plaza. They can occur before and after concepts are finalized. The pop-up opportunities will be scheduled by City staff. Deliverables: • Organize and conduct pop-up open house sessions during design process, total of three (3) pop -ups on different days; materials for two (2) of the pop ups will be from other scope of work tasks Subtask C.5.1: Pop-up Park Planning -Lot A and Downtown Parking Lot sites Consultant shall work with City staff to plan, coordinate, and guide the creation of pop-up park improvements at the two downtown park sites. The purpose of the pop -ups is to experiment with the layout of improvements and circulation to all the community to view and get a sense of the scale, location and feel of the spaces. Deliverables: • Diagrams, exhibits, and coordination for two temporary installations • Provide native files Subtask C.6: Information Gathering Workshops - Charrette Consultant will prepare for and facilitate workshops to communicate project parameters, share background, constraints, and key assumptions, and advance the vision for the two park sites, connectivity, and Redwood Creek Trail. There will be one meeting for each park and one specifically to address Redwood Creek. Each workshop will have a focus - the site - but will also include discussion on the context of the overall down town parks REV: 08-04-2021 RL ATTY/AGR 2021 207/RRM (Downtown Parks and Bay Connectivity Project) (Page 14 of 32)