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REV: 08-25-2022 RL Presentation to Utilities Sub-Committee Using a City template, Consultant shall prepare a PowerPoint presentation of their findings and recommendations for a fee workshop with the City’s Utilities Sub-Committee, for review by the Public Works Director or their designee(s) at least two months prior to the planned mailing date of the public hearing notice. Consultant shall incorporate any feedback from City staff prior to presentation of the final slides to the Utilities Sub- Committee during a meeting in Q1 of 2023. Consultant may present the slides to the committee and either via video conference and/or in-person, as determined by the Public Works Director or their designee(s). Public Hearing Notice At least six weeks prior to the planned dating of mailing, Consultant shall draft a public hearing notice. Consultant shall incorporate any feedback after the review of the Public Works Director or their designee(s) and submit a final notice to the Public Works Director or their designee(s) two weeks prior to the planned date of mailing. One public hearing notice will be mailed for both water and sewer utilities fees. Draft and Final Reports At least two months prior to the planned mailing date of the public hearing notice, Consultant shall document the results of their analysis in a Draft Report, which shall be provided for review in Word and/or Excel file formats to the Public Works Director or their designee(s). The documentation shall explain their cost model, methodology, any fee adjustments, and other assumptions. Consultant shall revise the Draft Report accordingly, based on input from City staff and the Utilities Sub-Committee, and a Final Report will be published in a PDF file format. The Final Report shall be finalized by the Consultant prior to the mailing of the public hearing notice. Implementation Consultant shall conduct two fee workshops with City staff to present their findings and recommendations, which may be either via video conference and/or in-person, as determined by the Public Works Director or their designee(s). The presentation shall include charts (or similar visual) where appropriate, such as a fee comparison with other cities and graphic detailing the breakdown of revenue required by type (operating costs, capital improvements, etc.). A final presentation shall incorporate any responses to comments and questions from the Public Works Director or their designee(s). Consultant shall revise (if necessary) the presentation made to the Utilities Sub- Committee to present final findings and recommendations to the City Council. The final presentation shall be finalized by the Consultant prior to the mailing of the public hearing notice. Consultant shall be available to attend the public hearing either via video conference or in-person, as determined by the Public Works Director or their designee(s), at the end of the 45-day protest period to answer questions and request the adoption of the proposed fee adjustments. Municipal Code Review ATTY/AGR.2022.318/HF&H Consultants, LLC (Page 24 of 27)