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REV: 12-20-23 VR Task 2: Meetings and Collaboration Task 2.1 Precise Plan Project Management and Meetings Consultant will plan and budget for regular biweekly project meetings and prepare monthly progress reports tracking the completion of the work plan, schedule, and budget expenditures. Invoices will be submitted monthly to the City in a format approved by the City. Subconsultants may be asked to attend specific project management meetings at key project milestones. This task includes a not-to-exceed number of one-hour meetings for each team member (generally assuming virtual attendance, with occasional in- person): R+A – biweekly meetings with City staff P2P – 12 meetings DJP&A – 8 meetings Hexagon – 6 meetings Strategic – 4 meetings S+W – 4 meetings This task also includes on-going project management and team coordination over the life of the project. Day-to-day communication will be primarily via email, and the Consultant Project Manager will be the primary point of contact with the City’s Project Manager for all communication. Task 2.2 EIR Project Management and Meetings DJP&A will provide general project management for the EIR process, including coordination with the City and project team throughout the EIR process. The DJP&A Project Manager will coordinate with the City on a regular basis during Task 8 using email and telephone communications. This task includes a not-to- exceed number of one-hour meetings for each team member (generally assuming virtual attendance, with occasional in-person): DJP&A – monthly or bimonthly check-ins with staff, plus three major/formal meetings R+A – 2 meetings Hexagon – 4 meetings S+W – 4 meetings Task 2.3: City Council Meetings This scope of work includes consultant attendance at City Council study sessions or hearings. Consultant can attend additional study sessions or hearings requested on a time and materials basis. The number of meetings included in this budget are as follows: R+A – 5 public meetings/hearings DJP&A – 2 public meetings/hearings Hexagon – 2 public meetings/hearings S+W – 1 public meeting/hearing ATTY/AGR.2023.318/Raimi + Associates (Redwood Life Precise Plan) (Page 13 of 45)