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Page 3 of 6 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org Gilbane, with their strong track record in managing complex construction projects, was selected as project manager. Their responsibilities include coordinating with multiple stakeholders, maintaining project timelines, and ensuring the Project stays within budget. Their original agreement was approved by City Council on September 9, 2019, in the amount of $2,916,044 for Project Management services. On September 27, 2021, the City Council approved Amendment No. 1 in the amount of $53,152 due to increased fees from rebidding of the Project due to COVID-19 pandemic impacts and extension of service time. On July 24, 2023, the City Council approved Amendment No. 2 in the amount of $653,782 due to the delays in construction resulting in the project continuing to need project management services. CONSULTANT AGREEMENT SUMMARY Agreement/Amendment Time Period Covered Contract Amount Original Agreement 9/16/2019 – 10/6/2021 $2,916,044 Amendment # 1 10/7/2021 – 8/2/2023 $53,152 Amendment # 2 8/3/2023 – 7/14/2024 $653,782 Amendment # 3 (proposed)7/15/2024 – 2/28/2025 $695,460 Total $4,318,438 Continued Project construction delays have resulted in a need to extend the agreements with ELS and Gilbane. ANALYSIS The Project initially began in July 2021 and was estimated to be completed by July 2023. However, Thompson Builders has been unable to maintain the original project schedule and has extended the expected completion date. Due to these delays, the City needs to amend the agreements with ELS as the Construction Administrator, and with Gilbane as Project Manager, to extend their services. Construction Administration refers to the duties performed by architects during the construction phase of a project to ensure the project is being built according to the approved plans, specifications, and contract documents. It serves to maintain the design intent, ensuring the finished product is consistent with the approved drawings and design. Key responsibilities typically include: Observation and Site Visits: Regularly visiting the construction site to observe the progress and quality of the executed work. Reviewing Shop Drawings and Submittals: Reviewing detailed drawings or plans submitted by the contractor to ensure they conform to the design concept. 6.G. - Page 3 of 19 68