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Page 4 of 6 <br />City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org <br />Change Orders: Reviewing, approving, or providing recommendations when there are changes to the <br />original plan, such as unforeseen conditions or changes requested by the owner. <br />Payment Applications: Reviewing applications for payment submitted by the contractor to verify the <br />work completed and materials purchased. <br />Project Closeout: Assisting in the final stages of the project, such as punch list items, final inspections, <br />and ensuring proper documentation is provided. <br />The goal of construction administration is to safeguard the City’s interests, ensuring that the Project is <br />built as intended, within compliance, and to the quality standards outlined in the contract. <br />Project Management in construction involves planning, coordinating, and controlling a project from <br />inception to completion. The project manager’s role is essential for a successful outcome as they oversee <br />all aspects of the project, including cost, time, quality, and safety. <br />Key responsibilities for this stage of the project per the agreement’s scope of services include: <br />1. Construction Phase: <br />a. Administration and coordination of construction contract and construction; including <br />administrative, management and related services to ensure that the Contractor performs the <br />requirements of the construction contract documents; <br />b. Receive and review documents for compliance; <br />c. Schedule, coordinate and conduct construction meetings; <br />d. Record and maintain minutes of meetings; <br />e. Consult with City and architect on submittal tracking; <br />f. Oversee all contractor’s requests for information (RFI) for clarification and tracking of <br />information; <br />g. Track the transmittal and receipt of communications, drawings, and other information <br />between all parties; <br />h. Assist the City in testing/inspection service providers; <br />i. Provide monthly progress reports with schedule and budget updates; <br />j. Conduct site observations and construction activities; <br />k. Resolve construction issues and guard the City against defects and deficiencies in construction <br />and workmanship; <br />l. Site safety; <br />m. Processing of changes and change orders; <br />n. Claims handling; <br />o. Monitor Leadership in Energy and Environmental Design (LEED) construction certification; <br />p. Assist City with public outreach. <br />2. Project Close-Out: <br />a. Review and transmittal of contractor closeout items; <br />b. Provide all project records; <br />c. Provide list of post-construction contractor obligations; and <br />d. Conduct warranty review. <br />6.G. - Page 4 of 19 <br />69