Agda Pkt 2024.10.14 Regular Meeting

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REV: 10-04-24 VR Task 3 – Neighborhood Outreach Consultant shall assist the City and engage with Neighborhood Outreach to confirm the results of the quick build pilot and present the permanent project conceptual design in order to inform the design of the permanent implementation. The goal is to solicit and collect feedback from the community through various meetings to understand if any modifications are needed for the permanent design. The scope of work for Community Outreach contains the following elements: »Community Engagement Plan: Consultant shall work with City staff to develop a Community Engagement Plan outlining a process of early, continuous, and inclusive community engagement strategies to inform and obtain input as well as identify target audiences. »Public Surveys: Consultant shall develop one (1) round of online surveys to solicit public input on safety issues and concerns in the project area from the implement of the Quick Build project. »Community Outreach Meeting: Consultant shall plan, coordinate, and attend one Community Outreach meeting for the project. The meeting shall be scheduled in coordination with City staff with the goal to solicit feedback from the neighborhood residents on the pilot project and design concepts and modifications for the permanent project. This task includes effort to create display boards, exhibits, graphics, maps and presentation materials. »Transportation Advisory Committee (TAC) Meeting and Presentation: Consultant shall plan, coordinate, and attend one (1) TAC meeting in-person at City Hall to allow for ample discussion of the technical components of the project, the public outreach process and feedback received, and the geometric designs while allowing for an opportunity to respond to any TAC comments raised. Task 4 – Develop 65% Plans, Specifications and Estimate (PS&E) Consultant shall develop 65% plans, specifications and an estimate of probable construction cost. These shall be based on the Task 2.4 – Concept Design as well as from feedback and input provided from Task 3 – Neighborhood Outreach. Plans shall be prepared at a scale of 1” =20’ (or other appropriate scale) in imperial unit format. Plans shall be prepared based on Caltrans standard pavement delineation details and signing shall be based on the Manual of Uniform Traffic Control Devices–California Edition, the latest Caltrans Standard plans and per current published City standards. Consultant shall prepare technical and special provisions documents—with the front end of the specifications (boilerplate) provided by the City. Consultant shall use the City’s editable version of the latest technical specifications document. Consultant shall review and update the specifications with recommended revisions based on the proposed work. Since the project is federally funded, the specifications shall include applicable Caltrans forms available at Local Assistance Procedures Manual (LAMP) webpage. ATTY/AGR.2024.181/KImley-Horn (Roosevelt Ave Permanent Traffic Calming Project De (Page 14 of 42) 6.B. - Page 18 of 46 43