Agmt24 Berry, Dunn, McNeil & Parker, LLC

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REV: 09-26-24 VR The information request will be limited to existing documents; new documents will not be created in response to this request. The web survey will be provided to City project participants to better understand their perspectives and experiences. The web survey will be composed of thought-provoking questions, intended to inform project efforts. Consultant will review the documents and data received in the information request process and the outcomes of the web survey to inform efforts in Phase 1, as well as inform the recommendations to be developed in Phase 3. Upon satisfactory completion of Deliverable 1, Project Work Plan and Schedule, and submittal of invoice in accordance with Section 6 (Compensation), City shall pay the Phase 1 fixed fee of $14,056. Phase 2: Discovery/Existing Conditions Analysis Phase 2 includes one on-site visit for key stakeholder focus groups. 2.1 Conduct a Financial and Organizational Assessment. Consultant will review current allocation of PRCS Department budget resources. 2.2 Complete a Strengths, Weaknesses, Opportunities, and Threats (SWOT) Analysis. Consultant will identify strengths, weaknesses, opportunities, and threats of/to the organizational structure, department culture, operating procedures and systems, workflow processes and the resources allocated to the PRCS Department. 2.3 Collect PRCS job descriptions for relevant staff and documents detailing current and historical organizational structure. 2.4 Identify current reporting relationships and span of control for each management and supervisory position. Identify staff and program functions and relationships with other departments. Document routine and major tasks, activities, processes and inter- departmental communications. 2.5 Obtain observations about current operations to provide suggestions for improvement. Use various strategies to gather feedback, perceptions, and viewpoints of PRCS Department staff to provide context for how each division works intra- departmentally. 2.6 Conduct Focus Groups. Conduct interviews with appropriate key stakeholders and employee interviews. Identify appropriate stakeholders beyond Department staff in conjunction with the Steering Committee, including City leadership, community partners, boards and commissions, associated nonprofit organizations, and others as needed. Upon satisfactory completion of Deliverable 2, Existing Conditions Memorandum, and submittal of invoice in accordance with Section 6 (Compensation), City shall pay the Phase 2 fixed fee of $25,332. ATTY/AGR.2024.173/Berry, Dunn, McNeil & Parker, LLC (PRCS Department Assessment) (Page 13 of 16)