Agmt24 Berry, Dunn, McNeil & Parker, LLC

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REV: 09-26-24 VR Phase 3: Organization and Operations Assessment and Comparative Analysis. Phase 3 includes two on-site visits for the park maintenance & operations assessment and the task assessment and organizational structure. 3.1 Conduct a performance evaluation Consultant will provide objective analyses, findings, and conclusions to assist with improving performance and operations, ensuring equity, promoting a culture of high performance, and enhancing accountability and transparency. This will include an assessment of each division, including but not limited to programming and park maintenance and facilities operations. Assess the City’s maintenance capacity, synergies, efficiencies, growth areas, and other important characteristics that can be enhanced or improved. Look specifically at staffing needs, capacity and efficiencies compared to assessments from other jurisdictions to identify opportunities for strengthening future service development and delivery and, ultimately, quality of service and community impact. Assess the general organizational performance of the department to look for potential efficiencies, including an analysis of current City policies, procedures, processes, and business planning efforts. Analyze available previous planning efforts, historical perspective of parks, recreation, trails, and open space in the community, customer satisfaction, retention, and other performance indicators. This process will help to ensure an efficient organization of City resources. 3.2 Benchmarking. Consultant will work with staff to develop criteria for identifying cities and propose three cities for a comparative analysis that are of similar size and of similar characteristics, including, but not limited to, geography, population, economics, development, and service delivery profile. Upon satisfactory completion of Deliverable 3, Organization and Operations Assessment Memorandum, and submittal of invoice in accordance with Section 6 (Compensation), City shall pay the Phase 3 fixed fee of $22,681. Phase 4: Findings and Recommendations Formulate recommendations for the PRCS Department and its divisions, including programs, functions, and inter-departmental communications, that support community needs and the City’s Strategic Priorities. 4.1 Key Findings Matrix. During the findings phase, compile a key findings analysis matrix, identifying focus areas from the various tools and methodologies used to collect information. This matrix will help the City determine progress on goals set forth in the plan and will serve as a basis for plan updates in the future. ATTY/AGR.2024.173/Berry, Dunn, McNeil & Parker, LLC (PRCS Department Assessment) (Page 14 of 16)