Agda Pkt 2025.06.23 Joint SA PFA

Browse Search

Page 2 of 5 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org Following comprehensive research, the City’s chosen approach involved a combination of software solutions: HdL software and services for business license tax and transient occupancy tax management OpenGov software for budgeting, performance, and citizen engagement Truepoint Solutions’ TrueBill software for utility billing CherryRoad Technologies (CRT) for integration services centered on implementation and support of Oracle Fusion Cloud Financials and Human Capital Management (HCM), CoreBT Cashiering, and ADP tax-reporting solutions • Phase 1: Financials • Phase 2: HCM/Payroll • Phase 3: Extended HCM Previous Amendments On May 20, 2019, City Council approved and authorized the City Manager to execute an agreement with CRT for the implementation and support of Oracle Fusion Cloud Financials, Human Capital Management cloud software suite, and licenses for associated third-party tools for a contract amount of $4,889,068; and authorized the City Manager to increase the contract amount, if necessary, for additional support and services, up to 10% of the agreement amount, for a total not to exceed $5,377,975, for a five-year term. The agreement consists of implementation services in the amount of $2,568,806, third-party tools/services (CoreBT Cashiering and ADP tax reporting solutions) in the amount of $342,692, and a flat five-year Oracle licensing agreement in the amount of $1,977,570. On May 29, 2019, the agreement with CRT was executed. In May 2020, the COVID-19 pandemic severely impacted the availability of critical City staff from Finance, Human Resources (HR), Information Technology (IT), and other departments required to meet the originally proposed July 2020 Finance and January 2021 HCM/Payroll go live dates; referred to as phase 1 and phase 2, respectively. CRT continued work for Redwood City through the pandemic, configuring the system as had been previously agreed to with City staff prior to the pandemic. On June 11, 2020, Amendment No. 1 (titled Change Order No. 1) was executed, postponing the original go-live dates until a time when City staff could resume working on the project at the necessary levels. On April 12, 2021, Amendment No. 2 to the agreement with CRT was executed, extending the go-live dates for the implementation and support of the Oracle Fusion Cloud Financials and Human Capital Management software suite. On June 23, 2023, Amendment No. 3 was executed to effectuate Change Order No. 4 and Change Order No. 5 that reduced the scope of implementation by eliminating Phase 3 Extended HCM and increasing support service hours for the overall Oracle ERP/HCM system. Funding previously allocated for Phase 3 was applied towards the new service hours, so there was not change in contract amount. The term for the support service hours ends on June 30, 2025. 6.H. - Page 2 of 187 154