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REV: 11-21-25 LF (4) Attendance at a progress meeting by a Consultant’s subconsultant does not constitute a site visit. To be considered a site visit, the Consultant’s subconsultant must perform close-up observation of the relevant work being constructed, review the Contractor’s As- Built Documents, and prepare and submit a site visit report to City Staff. 3.Communications. All written communications with the Contractor must be through City Staff unless otherwise approved in writing by City Staff. 4.Interpretation of the Contract Documents a.Consultant must provide all design-related technical interpretation of the Contract Documents during construction necessary for the proper execution and progress of the relevant scope of work; b.Interpretations and decisions of Consultant must be consistent with the intent of and reasonably inferable from the Contract Documents and must be in written and/or graphic form. c.For Requests For Information (RFIs), Consultant responses to RFIs must be in the form of drawings, sketches, technical information, and/or any other documentation, in sufficient detail for the Contractor to proceed unimpeded without requesting further clarification; (1) Consultant shall bear the cost of responding to RFIs; however, if, as a result of the RFI, City Staff directs a change to the Project scope, the implementation of which requires preparation of design documents by Consultant, City Staff may negotiate a corresponding fee increase; (2) In preparing its response to any RFI, Consultant will evaluate whether the response will result in a change to the requirements of the Contract Documents. (3) If Consultant’s response to a RFI will change the requirements of the Contract Documents, Consultant must: a)State in writing in Consultant’s response to the RFI that the response to the RFI is a change to the requirements of the Contract Documents; and, b)Promptly notify City Staff that the Consultant’s response to the RFI is a change to the requirements of the Contract Documents. (4) Consultant will be required to prepare a cost estimate for each change to the Contract Documents resulting from Consultant’s response to a RFI; and, (5) Upon City Staff’s request, Consultant may be required to assist City Staff in negotiating any adjustment in the Contract Time or Contract Sum with the Contractor resulting from contract modifications based on Consultant’s response to a RFI. d.For Claims, Disputes, and other matters in question between City Staff and Contractor, Consultant must render written opinion/recommendation within fourteen (14) City Business Days. e.Consultant must notify City Staff immediately if more time is required, for reasonable cause, to respond to RFIs, Claims, or other matters. City ATTY/AGR.2025.320/YEI Engineers, Inc. (As-Needed MEP Engineering Services) (Page 21 of 26)