Agmt25 BKF Engineers -Sanitary Sewer Capacity Improvements Project

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REV: 11-14-25 LR TASK 1 – PROJECT MANAGEMENT The Consultant shall provide comprehensive, effective and efficient project management. This task includes but is not limited to the following: 1. Project Coordination: The Consultant shall communicate project issues with the City Engineer or their designee; develop project work plan; prepare a project schedule as well as monitoring and updating project schedule; track tasks and provide project status updates; manage and coordinate the project team including Consultant staff and sub-contractors; manage resources to complete scope of work within budget and without delay to the project schedule; seek clarification from City staff; respond to City staff questions following meeting with City staff and perform other coordination as necessary. 2. Quality Assurance/Quality Control: The Consultant shall perform quality control reviews and quality assurance checks prior to the following submittals: draft Basis of Design Report, 60% design, 90% design, and 100% design. Quality controls from each discipline, including any subconsultants, will be incorporated into each phase of the work to ensure quality and contract compliance. Provide formal tracking and final resolution of review comments and subsequent actions. Deliverables: Monthly schedule updates, progress reports, and invoices TASK 2 – PROJECT MEETINGS The Consultant shall schedule, facilitate, coordinate, and attend all identified project meetings with the City’s representatives. Topics of discussion will include submittal comments, project progress, issues which may affect the project schedule and budget, and any other agenda items for discussion. The Consultant shall be responsible for developing meeting agendas and keeping meeting minutes for all meetings. Meeting agendas shall be submitted to the City within 2 business days before a meeting is held and meeting minutes shall be submitted within 3 working days after the meeting. The Consultant shall attend meetings, as needed, with other permitting agencies, including but not limited to the Department of Industrial Relations and the Peninsula Corridor Joint Powers Board (JPB) to obtain permit approvals. 1. Project Kick-Off Meeting (one meeting): Upon receiving Notice to Proceed, the Consultant is expected to review all base data provided by the City and prepare for the kick-off meeting with the City. Duration is anticipated to require one (1) hour and be held at City offices. This meeting shall occur within one (1) week of issuance of the Notice to Proceed. This meeting assures the complete understanding of the scope of the Project and relevant milestones. The Consultant shall prepare the following topics: a. Review and discuss the scope of work (tasks, deliverables, meetings, etc.) b. Review and discuss the schedule (updates, critical path items, subconsultant work, etc.) ATTY/AGR.2025.306/BKF Engineers (Agreement for Service with BKF Engineers) (Page 12 of 19)