Agda Pkt 2026.04.13 Joint SA PFA

Browse Search

Page 2 of 5 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org BACKGROUND Redwood City’s (City) Fleet Replacement Program provides a structure for evaluating vehicles and equipment to replace them at the most economically advantageous point in their life cycle. At pre- designated intervals, vehicles and equipment undergo a thorough evaluation, including but not limited to age, mileage, condition, maintenance history, downtime, anticipated future repairs, usage, and vehicle capabilities. This program also assists user departments in evaluating their fleet asset deployment strategies to maximize operational efficiency. The Fire Department has one fire engine scheduled for replacement in fiscal year (FY) 2026-27 and another in FY2027-28. Based on current market conditions, the build time for the required Type 1 engine can take 18 to 24 months. Over the past six months, PWS and FD staff have worked together to identify a replacement vehicle that meets the Fire Department’s needs. The department has a total of eight Type 1 Fire Engines, six of which were built by Hi-Tech Emergency Vehicle Service, Inc. (Hi-Tech EVS). The FD seeks to replace the two outgoing fire engines with equipment that meets the specifications of the remaining engines in the fleet. Creating consistency in design and build across the fleet will allow staff from various stations to better cross-train on equipment and reduce the likelihood of injury, as familiarity with the design and operability of an engine can minimize the time it takes to access equipment and take life-saving action during emergencies. PWS fleet maintenance operations also gain efficiency from streamlining equipment make and models, as staff can often diagnose and perform repairs more quickly and the need to stock a variety of parts from different manufacturers is reduced. In December 2023, following a competitive procurement process the City of San Jose awarded the purchase of five Type 1 Fire Engines to Hi-Tech Emergency Vehicle Service, Inc. (Hi-Tech EVS) after they were identified as the lowest responsive and responsible bidder. The contract was awarded for one year, with the option to renew for six additional one-year terms. The engines procured by San Jose meet the necessary specifications that FD is seeking. The pricing schedule resulting from the City of San Jose’s procurement is still valid and Hi-Tech EVS has agreed to extend this pricing schedule to the City. ANALYSIS Section 2.67.1(B) of Article VII in Chapter 2 of the City’s Municipal Code authorizes cooperative purchasing through programs, contracts, bid award lists, or schedules created or administered by public agencies to secure the best product or service at the lowest possible price. Staff has reviewed the City of San Jose’s competitive bidding processes and confirmed that the purchasing procedures are reasonably similar to those of the City. The City of San Jose issued a Request for Bids, provided public notice, and awarded the bid to the lowest responsive and responsible bidder. Per the proposed purchase agreement, Hi-Tech EVS has agreed that the prices quoted to or paid by City will not exceed the current prices charged to any other Hi-Tech EVS customer on the effective date for items that are the same or substantially similar to the engines being purchased, taking the quantity into account. If another customer were to receive a lower price as noted in the agreement, Hi-Tech EVS would 7.E. - Page 2 of 38 173