Agda Pkt 2026.04.13 Joint SA PFA

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Page 3 of 5 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org reduce the purchase price of the City’s engines to match. This ensures the City will receive the lowest possible price for the purchase. The current build time for the two engines is 18-24 months. Staff must initiate a purchase in the current fiscal year to ensure that the FY2026-27 replacement is received as soon as possible. Given that the FY2027-28 replacement engine will have identical specifications, it is to the City’s benefit to authorize the purchase of both engines at the same time to take advantage of quantity discounts and to lock in current pricing as this will avoid any inflationary price increases that may take effect between now and next year when staff would likely bring another purchase request to the Council for consideration. Emergency vehicles are manufactured to custom specifications and are designed and built differently from traditional passenger vehicles. The standard vehicle has a vast market of suppliers. In contrast, the number of suppliers capable of delivering a vehicle with the Type 1 Fire Engine specifications is limited. The City’s requirement that prospective suppliers have full-service facilities located within a 150-mile radius of Redwood City capable of servicing the supplied equipment would further reduce the number of potential suppliers. This requirement is necessary as custom emergency vehicles sometimes require repairs that only the manufacturer’s authorized dealers can perform. This requirement also minimizes the City’s transportation costs. It also reduces downtime for equipment used in providing emergency services to the community. Hi-Tech EVS meets this requirement, as it already supplies parts and services for six of the engines currently in the City’s fleet. In the custom emergency vehicle industry, it is common practice for customers to identify the need for modifications during mid-build inspections. These inspections often occur following the installation of the chassis and base components but before the attachment of any specialized parts or equipment. This process allows City staff participating in the inspections to identify any changes needed to ensure the final product is best suited for its home environment. The proposed agreement will authorize contingency funding to address these needs. The projected cost for each of the Type I Fire Engines is as follows: Description Qty.Amount Type 1 Fire Engine 1 $1,276,991 Sales Tax @ 9.875%$124,684.71 Total Per Type 1 Engine $1,386,675.71 Total Contingency per Type 1 Engine $63,324.29 Total Not to Exceed Per Type 1 Engine $1,450,000 Total Not to Exceed for Two Type 1 Engines $2,900,000 Staff recommends approval and authorization for the City Manager to execute a Purchase Agreement with Hi-Tech Emergency Vehicle Service, Inc. for the supply of two Type 1 fire engines in an amount not to exceed $2,900,000. 7.E. - Page 3 of 38 174