Agda Pkt 2026.04.13 Joint SA PFA

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PART I, Page | 21 Travel Policies Travel is usually warranted when personal contact by project staff is the most appropriate method of conducting project-related business. Travel to and from training conferences may also be allowed. The most economical method of transportation, in terms of direct expenses to the project and the employee's time away from the project, must be used. Projects are required to include sufficient per diem and travel allocations for project - related personnel, as outlined in the grant award, to attend any mandated BSCC training conferences or workshops outlined in the terms of the program. • Units of Government. Units of government may follow either their own written travel and per diem policy or the State’s policy. Units of government that plan to use cars from a state, county, city, district carpool, or garage may budget either the mileage rate established by the carpool or garage, or the state mileage rate, not to exceed the loaning agency rate. • Non-Governmental Organizations (NGOs). An NGO receiving the BSCC funds must use the State travel and per diem policy, unless the grantee’s written travel policy is more restrictive than the State's, in which case it must be used. Reimbursement is allowed for the cost of commercial carrier fares, parking, bridge, and road tolls, as well as necessary taxi, bus, and streetcar fares. This policy applies equally to NGOs that receive grant funds directly from the BSCC and those that receive grant funds indirectly through a subcontract with another NGO that received a BSCC grant award. • Out-of-State Travel. Out-of-state travel is restricted and only allowed in exceptional situations. Even if previously authorized in the grant award, grantees must submit to the BSCC a separate formal request (on grantee letterhead) to the BSCC for approval that includes a detailed justification and budget information. Grantees must receive written approval from the BSCC prior to incurring expenses for out-of-state travel. • International Travel. State grant funds may not be used for international travel. Debarment, Fraud, Theft, or Embezzlement It is the policy of the BSCC to protect grant funds from unreasonable risks of fraudulent, criminal, or other improper use. As such, the Board will not enter into contracts or provide reimbursement to applicants that have been: 1. debarred by any federal, state, or local government entities during the period of debarment; or 2. convicted of fraud, theft, or embezzlement of federal, state, or local government grant funds for a period of three years following conviction. Furthermore, the BSCC requires grant recipients to provide an assurance that there has been no applicable debarment, disqualification, suspension, or removal from a federal, 7.C. - Page 29 of 101 88