Agda Pkt 2026.05.11 Joint SA PFA

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Page 7 of 9 City of Redwood City 1017 Middlefield Road, Redwood City, CA. 94063 Tel: 650-780-7000 www.redwoodcity.org In 2020, the City adopted relocation assistance administrative fees to recover costs under the City’s Relocation Assistance Ordinance (now repealed). A new fee must be adopted to reflect the relocation assistance requirements under the City’s TPO. This fee will ensure the City recovers the actual staff cost of processing the relocation assistance application, which has been calculated by the actual staff time to review and process the applications. Under the administrative regulations, the relocation assistance application process is streamlined and only requires City staff time and materials costs. Fully burdened hourly rates were applied to labor estimates, incorporating direct costs, indirect costs, and departmental overhead. See Table 2 below for the proposed fees and a more detailed calculation in Attachment A. Fair Rate of Return Appeal Fee The City’s TPO authorizes staff to collect an administrative fee for fair rate of return appeals. The fair rate of return appeal fee is charged on an actual cost basis. Since each appeal case is unique and actual processing times will vary from case to case, staff propose establishing a deposit-based fee. In developing the deposit amount, staff considered the estimated amount of time it would take for staff and appeal officer to review an appeal and issue a decision. See Table 2 below for the proposed fees and a more detailed calculation in Attachment A. Landlords must pay the required deposit at the time they submit the appeal application to the City. Once the appeal is completed and a decision is issued, the City will calculate and determine the actual costs of processing the appeal. If the actual cost is more than the deposit, the City will bill the landlord for the difference between the actual costs and the deposit. If the actual cost is less than the deposit, the City will refund the landlord for the difference between the deposit and the actual cost. Table 2 – Proposed Fees Service Type Fee Unit 1. Relocation Assistance Administrative Fee Fee $172.00 Per application 2. Fair Rate of Return Appeal Fee Deposit $4,500 Per appeal Staff recommend including an annual inflation adjustment to the proposed fees based on the net change in average City salaries and benefits costs for that fiscal year. EQUITY IMPACT STATEMENT The TPO was developed as a recommendation of the Anti-Displacement Strategy, which undertook several years of extensive community input from tenants, landlords, and key stakeholders. The main purpose of the TPO is to promote housing stability and reduce the displacement of vulnerable and low- income households by requiring minimum lease terms, just cause for eviction protections, and tenant relocation assistance for tenants displaced through no fault of their own. Adoption of the administrative 8.A. - Page 7 of 85 265