Agmt26 Ghirardelli Associates - Laserfiche WebLink

Browse Search

REV: 04-17-26 VR Coordination of weekly and monthly construction staging activities calendar with contractor Aid City Engineering and Transportation Department with providing outreach to residents, businesses, schools, places of worship, childcare centers, senior centers, nearby Cities/County, Caltrain, Caltrans, UPRR, Fire Department, and Police Department. Ensure outreach notices are sent out a minimum of 4- and again at 2- weeks prior to start of construction activities. Coordinate with appropriate City staff for updates to the City’s website and social media networks. Review and confirmation of contractor disbursement of public notice related to construction activities (i.e., door hangers or other media intended to notify residents and businesses about upcoming construction activities) 2 weeks before construction. Review and confirmation of contractor posting notices for No Parking or Street Closed signs and restrictions related to construction activities Preparation of Weekly Construction Updates and Weekly Forecasts for use in community notices to help inform the public regarding active and planned construction activities. Participate in Weekly Coordination meetings (both in-office and in the field) with the contractors to discuss construction activities, document and issue construction change order notices, and to help facilitate required design revisions as needed with project design teams or City staff. Respond quickly and professionally to calls and complaints from the public about project related matters, and provide access, information, and accommodation. Track the schedule and send the weekly remaining workdays to the contractor for each project. Check in advance and coordinate with other active City construction projects, permits, activities, and events that may overlap with the pavement project areas. Task 2 Deliverables: Consultant shall prepare: Weekly project updates and forecasts; monthly project summary reports; review, confirm, and document quantities for progress payments; and review and provide recommendations for approval of project invoices; and other related construction documents. Task 3 – Construction Inspection Consultant shall aid the City Engineering and Transportation Department in managing all construction related activities related to the upcoming Pavement Program projects in 2026-2027. Consultant shall provide one full-time consistent Construction Inspector to be assigned for each Task Order project. Consultant duties shall include, but not be limited to, the following: Validate construction activities are consistent with approved traffic control plans for each construction stage. ATTY/AGR.2026.109/Ghirardelli (Construction Management Support-Pavemenet Program) (Page 12 of 16)