Agmt26 San Mateo County Transportation Authority Community VanPool Program

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ATTY/AGR.2026.103/San Mateo County Transportation Authority (Community Vanpool Program) (Page 2 of 18) San Mateo County Transportation Authority/City of Redwood City/Manzanita Works Community Vanpool Program 2 REV: 04-13-26 VR 22538717.2 WHEREAS, in response to the call for projects, the City and Non-Profit (together, Co-Sponsors) requested that SMCTA provide $500,000 in funds for the Community Vanpool Program (Project), also known as Manzanita Works' Essential Express® Program, as described in Exhibit A; and WHEREAS, the Project meets the intent of the 2019 Congestion Relief Plan, the SMCTA’s Strategic Plan 2025-2029, and the 2025 TDM Program; and WHEREAS, on November 6, 2025, the SMCTA’s Board of Directors programmed and allocated up to $500,000 of Measure W funds from the TDM Program Category for the Planning (PLAN) phase of the Project through Resolution 2025-21 (Measure W); and WHEREAS, the City will contribute $50,000 in local, state, federal, or other grant matching funds for a total project scope of work cost of $550,000; and WHEREAS, the Parties desire to enter into this Agreement to establish the process, terms and conditions governing the allocation and expenditure of Measure W Funds on the Project. Now therefore, the Parties agree as follows: SECTION 1: Scope of Work Oversight and Reporting 1.1 Sponsor Oversight; Work Plan. Non-Profit is responsible for the completion of the Scope of Work as described in Exhibit A, “Scope of Work Information,” which is attached to this Agreement and incorporated herein by this reference. Non-Profit is responsible for procuring and administering any professional service and/or other contracts entered into in connection with the Scope of Work. Co-Sponsors will oversee completion of the Scope of Work. City will coordinate and provide feedback to Non- Profit on the implementation, operation, and reporting for the scope of work. Non-Profit may appoint a designee or engage contractor(s) to perform work necessary for Scope of Work completion, but Non-Profit remains responsible to the SMCTA for the completion of the Scope of Work. 1.2 Required Approvals. Prior to commencement of the Scope of Work, Non-Profit or its designee (e.g., a consultant) will obtain all applicable local, state and federal approvals and permits for the Scope of Work. In addition, Co-Sponsors must comply with all applicable federal, state and local laws and regulations applicable to the Project. Any right-of-way activities involving property on the Caltrans right-of-way must be conducted in accordance with the current version of the Caltrans Right-of-Way manual. 1.3 Contract Award and Change Orders. Non-Profit must comply with state and local agency requirements for the award of any contract(s) for the performance of the Scope of Work and any change orders. As the Scope of Work proceeds, Non-Profit must advise the SMCTA of any contracts awarded and change orders as part of the regular progress reporting requirements (Section 1.4). Notice of any contracts and change orders provided to the SMCTA will not constitute approval by the SMCTA of the contracts and change