Agda Pkt 2026.07.13 Joint SA PFA

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REV: 06-22-26 MI to better understand the current situation and begin discussing expectations and goals for a future system. The Consultants will summarize and share the common understandings of the current process and then facilitate the discussion of current challenges, weaknesses, and areas for improvement. The Consultant will facilitate these discussions in a group setting upon cross-departmental teams that the Consultant will aid the City in organizing. After these initial workshops, into part 2, the Consultant will provide recommendations for change, facilitate a discussion around best practice options, and provide summaries to the City on options available with modern systems and improved process and/or policy. The Consultants will identify root causes of issues, identify areas with non-value added tasks, and identify options for improving outcomes with greater standardization, efficiency, and purpose. After discussion of options and refinement of preferred strategies for moving forward, the Consultant will facilitate part 3 of these process improvement workshops, which includes documentation of any major project goals, process expectations, and detailed functional requirements. The Consultant will be attending each set of workshop (4 are included in scope) to facilitated over two (2) days and would be split into two trips. Task 5: Identify Evaluation Criteria The Consultant’s selection and procurement methodology will rely on principles of fairness, attention to detail, and competition, while remains flexible enough to adapt to local procurement laws or other unique situations. The Consultant’s approach will consider how best to use the procurement process to facilitate a statement of work and contract that holds the vendor accountable, ensures a quality implementation, and makes expectations clear. In addition, the Consultant’s approach will include feedback from the hundreds of public sector clients that the Consultants have worked with previously. The Consultant will work with staff from the City to develop an evaluation strategy and work to define clear evaluation criteria. Once established, the Consultant will prepare a guide for evaluators and conduct training alongside procurement staff from the City. Task 4B: Process Improvement Workshops Duration:TBD On-Site Presence Onsite Deliverables Workshop Recommendations Revised Policy/Process Documentation Task 5: Identify Evaluation Criteria Duration:1 Month On-Site Presence Minimal Onsite Deliverables Evaluation Guidebook ATTY/AGR.2026/Amend/No.1/GFOA (Amendment No.1) (Page 6 of 14) 7.F. - Page 11 of 20 89