Agda Pkt 2026.07.13 Joint SA PFA

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REV: 06-22-26 MI Task 7: Contract Negotiations The Consultant will be involved with the negotiation of any applicable software license contract, software maintenance agreement, hosting / SaaS agreement or implementation services agreement (or multiple contracts if the City selects multiple vendors) In addition, the Consultant will lead the development of the statement of work using their statement of work template. The Consultant will help the City and vendors avoid developing a statement of work from a template that is focused on limiting scope, suggesting change orders, and confusing responsibility or accountability for project outcomes. The Consultant’s statement of work template follows the RFP and expectations for all proposals and will serve as a critical document throughout implementation that outlines responsibility for the implementation. The Consultant will draft the statement of work with clear definitions and detail to prevent any unnecessary issues or misunderstandings during implementation. The Consultant will also help the City with cloud contracts to ensure the appropriate service level agreements are identified and negotiated. The Consultant will take into account other contractual provisions that establish performance standards and identify role responsibility. The Consultant will take the lead in establishing this documentation. Task 8: Implementation Advisory Services The Consultant will provide a project oversight role throughout the City’s project and work with the City and the City’s selected ERP vendor to achieve the City’s project goals. The Consultant’s project oversight role will enable the City to leverage the presence that the Consultant has in the public sector technology industry, and will allow the City to benefit from ERP implementation experience and research along with access to our nationwide membership network. The Consultant will also continue their role as lead in contract negotiations for any contract amendments and project support to review milestones and invoices. The Consultant will utilize past experience with project oversight on a variety of projects and their familiarity with the implementation approach proposed by most vendors. The Consultant will use lessons learned to help avoid some of the challenges that previous clients have faced. The Consultant will provide lessons learned as well as proactive management plan of these issues in order to mitigate any risks to the City’s project. Task 7: Contract Negotiations Duration:1-2 Months On-Site Presence Offsite Deliverables Software Agreement Services Agreement Statement of Work Service Level Agreements Third Party Agreements ATTY/AGR.2026/Amend/No.1/GFOA (Amendment No.1) (Page 9 of 14) 7.F. - Page 14 of 20 92