Agda Pkt 2026.07.13 Joint SA PFA

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REV: 06-22-26 MI The following services are planned to be in scope for this project. The Consultant’s role will be a project manager, with certain tasks (for example administrative tasks) are going to provided by someone internal to the City. The Consultant will take direction from the City on the specific tasks and assignments and will report monthly on hours used. These tasks have been identified based on feedback from City staff. All services are proposed as an hourly fee where the Consultant will invoice for hours worked. If desired, and where appropriate, the Consultant will provide additional fixed fee proposals for “mini-tasks” or “work orders” throughout the project that identify key milestones instead of an hourly rate. With these mini-tasks or work orders, the City project manager and the Consultant project manager would agree to the appropriate scope and price for desired work. Deliverable Review The Consultant will negotiate terms that require the vendor provide several key deliverables/work products. The Consultant will work with the City to help set expectations for the vendor, review templates, monitor progress for deliverable completion, and provide a detailed review of the critical deliverables once complete. The Consultant will provide a report to the City outlining any issues (either with compliance against the contract or consistency with best practices). To properly review the deliverables, the Consultant will require sufficient levels of participation during the development of the deliverables that may include participation in site visits, conference calls, or other information gathering activities. As part of that participation, the Consultant will be available to provide further guidance, best practice information, or other lessons learned. As a result, it is the City’s responsibility to accept all deliverables and milestones. The Consultant cannot accept or reject items on behalf of the City. Business Process Design The Consultant will assist the City in moving forward with business process changes and best practice recommendations from the process improvement workshop sessions. During the implementation project, the Consultant will participate in the business process design sessions with the selected vendor when on-site to ensure that the City will deploy best business practices aligned with earlier recommendations rather than “re-creating the old system.” Additionally, as part of the design process, the Consultant can provide research into best business practices and communicate both advantages and Task 8: Implementation Advisory Services Frequency Ongoing On-Site Presence As Necessary Deliverables Monthly Status Reports Deliverable Review Reports Business Process Recommendations Other Reports As Necessary ATTY/AGR.2026/Amend/No.1/GFOA (Amendment No.1) (Page 10 of 14) 7.F. - Page 15 of 20 93