Agda Pkt 2026.07.13 Joint SA PFA

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REV: 06-22-26 MI disadvantages of specific design decisions based on our implementation experience and/or lessons learned from our member network. When the Consultant cannot participate in on-site meetings, the Consultant will provide a thorough review of any meeting notes, design documents, or other system or process documentation to review for best practices, process inefficiencies, or other potential issues. Participation in Project Meetings The Consultant team will participate in project management meetings and steering committee meetings to provide updates to key stakeholders and help resolve any outstanding issues. If it is not necessary for the Consultant to be on-site, the Consultant will participate remotely. Periodic Project Reviews The Consultant will conduct project reviews at set milestones in the project. Each review will be completed by the Consultant’s Director of Research and Consulting or the Consultant’s Consulting Practice Manager (or a similar senior level representative from the Consultant team, as approved by the City). For the review, the Consultant will be on- site and will conduct interviews with project stakeholders and key members of the project governance structure (including vendor staff). The Consultant will also review project deliverables, project progress, status reports, and other relevant information. These Periodic Project Reviews will provide a regular and independent assessment of project progress and project health. The review may include any relevant issue with the project, but is likely to cover project goals, ongoing risks, contract compliance, best practice implementation, business process review, project communications, project decision making, project management, change management, and training strategies, and testing plans. After the review is complete, the Consultant will provide a brief project review report summarizing issues. It is also expected that the Consultant will be available to participate in a meeting (either on-site or by phone) to discuss project issues and findings in the project review report. Overall Project Oversight The Consultant’s role is to provide an “early warning mechanism,” to the City at key points in the implementation process by tracking the progress of activities within the project plan and identifying risk areas. Development of a thorough implementation plan is an important component to the development of an effective project structure. Furthermore, throughout an ERP system implementation, plans must be revised and appropriate controls must be present as part of effective project management to minimize deviations from the timeline and/or budget. The Consultant will work with the City’s vendor and the City project/program managers to ATTY/AGR.2026/Amend/No.1/GFOA (Amendment No.1) (Page 11 of 14) 7.F. - Page 16 of 20 94