Agda Pkt 2026.07.13 Joint SA PFA

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REV: 06-22-26 MI monitor project status, resolve project scope and approach issues, and provide input on improving the logic of the overall plan if necessary. The Consultant will also work to keep the vendor on-track with the overall objectives of the organization as established in the contract agreements. Primary activities for overall oversight will include contract monitoring, ongoing change management, support for the City’s steering committee, managing the issues log, or other project tasks as may be necessary. The Consultant will provide a monthly status report throughout the duration of the project. The City and Consultant will agree on a format and due date for the status report. Additional tasks as part of overall project oversight could include: Contract Monitoring The Consultant will utilize their in-depth detailed knowledge of the contract and statement of work and will continue to track project progress against acceptance criteria and payment milestones. The Consultant will monitor deliverable activity, and if necessary, the Consultant will also review project invoices for contract compliance. As part of these services, the Consultant will assist as issues are identified. The process used to resolve issues might involve phone calls, site visits, document review, and/or other activities. Ongoing Change Management The Consultant will provide support to the overall organizational change management function of the project. The Consultant’s role in providing overall oversight to the project will enable the Consultant to gain an important perspective on project risks, pace of change, and sources of resistance. The Consultant will then work with the City staff to develop change management strategies to help overcome project issues. The Consultant will provide assistance and ongoing recommendations to project leaders and work to facilitate effective change management and implementation. Support for the City’s Steering Committee and Project Manager In addition to participating in the City’s Steering Committee meetings, the Consultant will provide ongoing support and coaching for the Steering Committee and Project Manager. Throughout the project, the Consultant may assist with strategy, project communications, budgeting, establishing an ongoing support structure, and any other overall IT governance tasks. Management of Issues Log ATTY/AGR.2026/Amend/No.1/GFOA (Amendment No.1) (Page 12 of 14) 7.F. - Page 17 of 20 95