AgdaPkt 2010-02-08 - Laserfiche WebLink

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6.1E Page 1 0 Rt'dw()od City - Saltworlut Ad(klldum #3 .I11nulll'}' 26, 2010 Page 3 Scope of Professional Services \~'c propose to proy~de. the professional services outlined below in three steps: Phase One - Environmental Consultant T earn Selection Process \~'e would first assist the City in setting up a fair, effcctive selection process to identify the lead environmental consultant Qcad consultant). After selecting the lead consultant, the team would thell, togethet ",-ith the selected lead consultant, identify the full environmental team as described below. This scope includes: 1. Preparation ofRl<-:Q strafeJ)', Jchedllle, plTJte.fS dnd organizational churl: ..\$ a first step, we would srrategize with the team to identify the overall goals of the selection process to ensure that it is aligned with City policy and CEQA and NEP A guidelines (as applicable). These goals then would be set out in an overall process and tied to a schedule which would include milestones, public meetings and workshops and I or internal work sessions. '\X'e would, at the same time~ prepare an organizational chart that clearly defines the roles and responsibilities of each team member as well as the "Review Board" that would be the oycrall decision/managemel1t body for the City's environmental review process. 2. Preparation '!lk!} .leite/ion eli/tria: 'This would include preparation of a matrix that sets out the ke)' criteria/experience of what the successful lead environmental consultant would have, consistent \\i.th the goals and strategy set out in item (1.). '!be matrix would be used both to identify firms that would receive the RFQ, as well as be used in the subsequent inte1view and selection process. J. Preparafion of Req1leJI jOr Qualtfit'ations (RFQJ: \X'e would assist the Cit)' in preparing the RFQ, including preparation, editing and assurance that it is consistent with City policies and environmental review guidelines. 4. rlJlali!{,dtiol1 of Rl<I2 distribJltion list, distribnliolt ofRPQ, and 111anogtnJtnJ of Rr""Q submittal patktJges: ~'e would assist the City in researching and compiling company names and their respectiv'e in-house lead that would receive the RFQ. \X.'c u'ould utilize the matrix as described above in item (2). and follow up on references and recommendations from the City. HH Team and Rev.iew Board. After distribution of packages, we would assist the City in responding to questions and clat.ifications from potential consultants as needed, and be sure dlat all consultant submittal packages are complete for initial !eview in step 5 below, 5. Initial R,rHtw: Tlus would include a pLeliminuy teview of all submittal packages by the City, the HH Team and the Review Board. In this review we would utilize the matrix., references, research on relevant experience, and performance to craft a <<shott list" of environmental consultllnts that would move to the interview st<'1>. TIle number of fmns that would move to the intenriew step would be detennined by the Revic\,' Board, but would not he more than four. 6. IJlteruiew j>>"O<<JJ: 'nus would include setting out the interview schedule, process and strategy. "'e would assist in conducting the interviews so that the City ~d team gets a full understanding of the environmental firm's experience and, morc impo!tandy, tile