AgdaPkt 2010-08-23 - Laserfiche WebLink

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7.A Page 29 1.9 TASK ORDER DEVELOPMENT � The ECT shall prepare Task Orders including scope,schedule,and budget for future phases of thc Projecl program in coordination with the City's Project Manager. Each Task 4rder shall be reviewed by the City and ERMT. The ECT shall prepare the final Task Orders based on the City and ERMT rccommendations for submittal to the City Council. The Phase�2- Project Scopin�task order shatl be prepared under this authorization. 1.1 O PROJECT DOCUMENT ASSEMBLY The consultant shall assemble the work product for proper filing and closing if requested by the City in compliance with Section 20 of the Contract for a lump sum fee of$6,000. TASK 2 PROJECT AND ADMINiSTRATIVE RECORD 2.1 PROJECT REC�RD INITIATION The ECT shall prepare a draft Document and Administrative Record Management Plan. The draft Plan shall be providcd to the City and ERMT for review. The ECT shall prepare the final Document and Administrative Record Mana�ement Plan for distribution to the City,ERMT,and appropriate membcrs of the ECT. The ECT shall create the Project Record/Administrative Record database. The database shall include: mailing lists, eorrespondence, technical reports, published documents, references, maps, computer runs, and other supporting documentation not covered by copyright laws, necessary for the legal record. Thc database shall be recorded in chronological order with a sequential number assigned to each document, the date of the document, the originator of the document,the recipient of the document, the subject of the document, the type of document, and inclusive pages of the document. The documents referenced in the daiabase shall be maintained as both elecironic and hard copies. Three hard copy libraries shall be maintained,one for the City,one for the Federal lead agency,and one for thc ECT. The ECT shall coordinatc with the City and ERMT in identifying and collecting documents appropriate for inclusion in the Project Record. Upon rcccipt of the documents, the ECT shall cntcr thc documents in the database. 2.2 PROGRAM PORTAL � The ECT shall °�'��,-maintain files on the web portal for the intcrnal use of the ERMT and ECT. The portal includes folders for document starage,calendar,and address book. 2.3 PROJECT RECORD MAINTENANCE The ECT shall maintain the Project Record on a daily basis throughout the projec�. Documents appropriate for the Administrative Record shall be identified and coded in the database. The databasc shall include: mailing lists, correspondence, technical reports, published documents, references, maps, computer runs,and other supporting documentation not covered by copyright laws,necessary for the legal record. Tl�e database shall be recorded in chronological order with a sequential number assigned to each document, the date of the documenC, the originator of the document, the recipient of the document, the subject of the document, the type of document, and inclusive pages of the document. The documents referenced in the database shal] be maintained as both electronic and hard copies. Three hard copy libraries shall be maintained, onc for thc City, one for the Federal lead agency, and one for the EC1'. NAUGEBRUECK o, s s o c � . T c s Saltv�orks Environmental Program Task Order No.002 Page 7